**Job Summary**:
The Executive Assistant II is responsible for providing high-level, confidential administrative support to the Executives and their extended teams across time zones
**Job contributions and key responsibilities**:
- Manage travel, logistics and expenses for extended team.
- Maintain and manage calendars.
- Prepare and process expense reports
- Schedule meetings and teleconferences, prepare agendas, and make arrangements for food and coordinate other meeting requirements.
- Arrange travel, to include, hotel, transportation, and processing of passports and associated travel activities.
- Attend meetings, record, transcribe and distribute minutes/notes and follow up on action items.
- Conduct research, compile data, and prepare papers for consideration and presentation.
- Prepare information and documentation by drafting, fine-tuning, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Distribute and maintain historical documentation and correspondence as required.
- Develop and maintain cross-departmental relationships.
- Perform general office duties, such as ordering supplies and maintaining records management database systems.
- Support project-related work.
- May plan events, as needed, for internal and external meetings, dinners, town hall meetings, and special social events by scheduling venue/vendor, budget preparation, manage logistics and act as liaison.
- May monitor and assist in tracking department budget.
- May oversee aviation function




- Other duties as assign **ed**
**Skills & Knowledge**:
- Farming industry.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and web platforms.
- Bilingual - English and Spanish.
- Proven experience interacting with all levels of the organization and key stakeholders.
- Event planning experience a plus
- A valid passport and the ability to travel internationally without restrictions.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail in a proactive manner with follow-through.
- Very strong interpersonal skills and the ability to build relationships with people and employees at all levels of the organization.
- Expert level written, verbal, reporting and presentation communication skills (internal company and external public).
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Ability to draft and edit presentations and letters
**Education Level**:
- Bachelor’s Degree in Business Management or a related field
**Years of experience**:
- 5 - 7 years in areas related to the position
- Experience in multinational environment preferred
- General cultural orientation and working experience
**Languages**:
- English / Ingles - Fluent
- Spanish / Español - Fluent
**License required**:
- Driver’s license valid in CA.
**Travel requirements**:
- Ability to travel 5% of the time - domestic and international

📌 Executive Assistant Ii (Guadalajara)
🏢 Reiter Affiliated Companies
📍 Guadalajara