We are seeking a highly organized and detail-oriented Accounts Payable Representative to join our growing team. This role is responsible for ensuring that all vendor bills and invoices are processed accurately and in a timely manner, while maintaining strong communication with vendors, facilities, and internal departments. The idóneo candidate is proactive, dependable, and capable of managing a high-volume workload with minimal supervision.
Key Responsibilities:
Daily Responsibilities
- Monitor and manage AP email inboxes for invoices, statements, vendor inquiries, and facility requests
- Handle vendor and facility communication professionally and efficiently
- Collect W9 forms for new vendors and coordinate vendor setup with management
- Upload invoices into Intacct/Stampli
- Review and code invoices accurately
- Save invoice copies and maintain AP tracking systems
- Route invoices to the appropriate approvers by department
- Follow up on outstanding approvals to ensure invoices move through the process promptly
Weekly Responsibilities
- Collect additional approval documentation for staffing invoices
- Ensure invoices are not pending facility approval for extended periods
- Follow through on approvals to ensure invoices are finalized and authorized for payment
Monthly Responsibilities
- Assist with OnCare exports and clean-up processes
- Follow up with Purchasing regarding invoices not ready for export
- Request and review vendor statements
- Reconcile vendor accounts and identify discrepancies
- Create vendor pivot reports and maintain detailed notes on statement reviews
- Support month-end AP close processes
Qualifications
- Previous experience in Accounts Payable required
- Experience working with high-volume invoice processing preferred
- Strong organizational and time management skills
- Excellent communication and follow-up abilities
- Ability to work independently and problem-solve effectively
- Detail-oriented with strong accuracy skills
- Experience wi