**About the role**
We're hiring a proactive, detail-oriented Bilingual Administrative Assistant to support daily operations across purchasing, billing, and supplier coordination. You'll be a key driver of process efficiency someone who takes initiative, follows through, and keeps things organized without being told twice.
This role sits within our Administration team and reports directly to the Head of Administration / General Manager. If you thrive in structured environments and take pride in making things run smoothly, you'll fit right in.
**What you'll do**
- Manage internal and external communications fluently in both English and Spanish
- Support end-to-end purchasing workflows: quote collection, purchase order processing, and supplier follow-up
- Handle billing, invoicing, and procurement documentation with accuracy and timeliness
- Maintain organized records and keep internal systems current
- Prepare weekly and monthly administrative reports and assist with ad hoc tasks as needed
**What we're looking for**
- 2-4 years of experience in administrative or operations roles
- Experience with billing, invoicing, or procurement is a strong plus
- English C1 level you'll use it daily in written and verbal communication
- Proficient in Microsoft Office (Excel, Word, Outlook); ERP system experience is a bonus
- Highly organized, self-directed, and comfortable working with defined processes
**Job Types**: Full-time, Permanent
Pay: $15,000.00 per month
Application Question(s):
- How many years of administrative experience do you have?
- Do you have experience with billing, invoicing, or procurement? Please describe briefly.
- Are you available to work 100% on-site in Guadalajara?
- The monthly salary is $15,000 MXN. Does this meet your expectations?
Work Location: In person