US Job Finders is searching for a:
Administrative Assistant with QuickBooks Experience (Remote)
Location: Remote
Employment Type: Full-Time
Experience Required: Minimum 3+ years in administrative support with QuickBooks experience

About the Role
US Job Finders is seeking a highly organized and detail-oriented Administrative Assistant with QuickBooks experience to support a busy restoration services company based in California.
This role combines administrative coordination, customer communication, and accounting support, making it idóneo for someone who is comfortable managing multiple responsibilities while maintaining strong attention to detail.

The ideal candidate will assist with QuickBooks data entry, accounts payable support, customer communication, CRM updates, and general office administration. This role is critical in keeping internal operations organized and ensuring financial and administrative tasks are handled accurately and on time.

Experience supporting a service-based, construction, or restoration company is a strong advantage.

Key Responsibilities
Administrative Support
Answer and route incoming phone calls professionally

Maintain and update CRM records and internal databases

Coordinate communication between team members and departments

Maintain organized digital files and documentation

Assist with general administrative tasks and internal coordination

QuickBooks & Accounting Support
Perform data entry and maintain accurate records in QuickBooks

Assist with accounts payable tasks, including vendor invoice tracking

Help maintain organized financial documentation and records





Support internal financial tracking and reporting processes

Customer & Vendor Communication
Communicate with customers, vendors, and internal staff regarding service updates or billing inquiries

Provide responsive and professional customer service

Assist with follow-ups and administrative communication as needed

Systems & Technology
Use QuickBooks, CRM systems, internal applications, and video conferencing tools

Maintain organized digital records and file management systems

Participate in virtual team meetings and operational coordination

Required Skills & Qualifications
3+ years of experience in administrative support roles

Hands-on experience with QuickBooks

Strong data entry accuracy and organizational skills

Experience working with CRM systems and spreadsheets

Excellent written and verbal English communication skills

Strong time management and ability to handle multiple tasks

Ability to work independently in a remote environment

Nice to Have
Experience working with construction, restoration, or service-based companies

Basic understanding of accounts payable processes

Spanish language skills

Technical Requirements
Candidates must have:
Reliable computer/laptop

High-speed internet connection with backup internet if possible

Headset for calls and meetings

Ability to use secure company systems and communication platforms

Working Hours
Full-Time

8:30 AM – 5:00 PM Pacific Time

What We Offer
Competitive compensation based on experience

Fully remote work environment

Long-term opportunity with a growing service-based company

Clear responsibilities and structured workflows

📌 Administrative Assistant with QuickBooks Experience (Remote) (Ciudad de México)
🏢 US Job Finders
📍 Ciudad de México