We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Administrative, Accounting & Sales Assistant. This position provides administrative, accounting, and sales support while also assisting company leadership with day-to-day operations and coordination.
Key Responsibilities
Accounting Support
- Assist with invoice processing and recordkeeping.
- Support accounts payable and accounts receivable activities.
- Maintain organized accounting files and documentation.
- Provide administrative support to the accounting department.
Sales Support
- Follow up with customers and sales inquiries.
- Prepare quotations and assist with sales opportunities.
- Maintain accurate customer records and databases.
- Communicate professionally with domestic and international clients.
Administrative & Executive Support
- Manage calendars, schedules, meetings, and appointments.
- Coordinate phone calls, virtual meetings, and business communications.
- Organize and maintain physical and digital files.
- Prepare reports, presentations,
and other business documents.
- Coordinate travel arrangements, reservations, and logistics as needed.
- Provide general administrative support to management and other departments.
Qualifications:
- Bachelor’s degree (completed or in progress) in Business Administration, Accounting, Business, or a related field.
- Advanced or fluent English (spoken and written); bilingual English/Spanish preferred.
- Excellent organizational skills and strong attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
- Self-motivated, responsible, and proactive.
- Strong communication and customer service skills.
What We Offer
- Competitive salary.
- Professional growth and career development opportunities.
- Positive and collaborative work environment.
- Ongoing training and support.
- Benefits in accordance with Mexican labor law.