Sources, evaluates, and negotiates contracts for the supplies, services, and equipment needed to operate the clients’ buildings and facilities. Identifies suitable vendors, ensures service quality and timely delivery, manages supplier relationships, and identifies cost-saving opportunities for materials and services such as maintenance, cleaning, snow removal, landscaping, and supplies.
Key Responsibilities
Supplier Management
Research and identify potential suppliers for various facility-related goods and services.
Onboard new vendors and update vendor records in the system.
Monitor supplier performance and quality delivery.
Maintain strong relationships with existing suppliers to address issues, ensure process improvements, and stay updated on innovative trends.
Review and track vendors Certificate of Insurance (COI) compliance.
Stakeholder and Requirements Management
Liaise with US-based procurement, Facilities Management (FM), and Legal teams to align on requirements and timelines.
Provide timely updates and ensure clear communication.
Support procurement and FM teams with documentation and follow-up.
Work closely with FM teams and clients to understand their needs and procure necessary items.
Core Responsibilities
Execute sourcing processes (RFQs, bid analysis, supplier onboarding) for FM categories.
Manage and be responsible for multiple procurement procedures by drafting scopes of work in coordination with the operations team and other tender and bidding documentation.
Manage and be responsible for the evaluation of bids and drafting of evaluation documents.
Identify opportunities to reduce costs by analyzing data and executing on the procurement strategy.
Be proactive in follow-up and issue resolution.
Communicate clearly and professionally by phone and email.
Provide updates and progress reports promptly and accurately.
Identify risks and act proactively to mitigate them; when needed, raise them to the senior team for action.
Manage mul
📌 Procurement Specialist (Ciudad de México)
🏢 Newmark México
📍 Ciudad de México
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