Accounts Payable Specialist
About Us
Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico, Germany, Albania, Poland, Puerto Rico, and the Philippines, which provides Customer Experience & Operational Support for modern companies. Our team of professionals is driven by the purpose of providing best-in-class value-adding services to our partners by leveraging our empowered teams, innovative solutions, and technologies.
Job Overview
We are hiring an experienced Accounts Payable Specialist to scale with our company’s exponential growth. Under the direction of the current AP Team Lead, the AP Specialist will work closely with internal departments and external vendors to ensure timely payments, prompt response to email inquiries, and ensure invoices are coded with enough lead time for internal review and approval. This role will be responsible for coding all third-party vendor invoices,
managing internal approvals and ensuring that all invoices are coded at month end from the prior period. This position requires strong attention to detail and communication skills.
Responsibilities
● Code all vendor invoices to the proper departments and expense GL accounts
● Work with internal business partners on PO alignment and invoice approvals
● Call new vendors to verify banking information
● Respond to vendor emails within an 18hr timeframe
● Manage third party credit memos to ensure they are applied when applicable
● Track and follow up on vendor refunds
● Audit support, special projects and ad hoc requests
Qualifications
● 2-3 years of applicable experience
● Experience with NetSuite; familiarity with ZipHQ is a plus
● Proficiency with Microsoft Excel
● Strong written and verbal communication skills
● Attention to detail and acc