Employment Type: Full-Time, fully remote
Schedule: M-F from 8:00am-5:00pm EST
Salary Range: $1,000 - 1,400 USD per month
Our client is seeking a highly organized and proactive Facilities Operations Assistant to support the Facilities Manager. This entry-level role is adecuado for an individual with strong communication skills, a knack for problem-solving, and the ability to manage multiple tasks efficiently. The ideal candidate will possess a basic understanding of facilities operations, be comfortable working with Microsoft Excel and Teams, and demonstrate a commitment to maintaining budget-conscious solutions.
Key Responsibilities:
- Provide administrative support to the Facilities Manager, including scheduling, documentation, and follow-ups.
- Communicate clearly and professionally with internal teams, vendors, and service providers—both verbally and in writing.
- Assist in coordinating facility maintenance, repairs, and vendor services.
- Track and manage purchase orders, invoices, and budget-related documentation.
- Maintain organized records of contracts, service agreements,
and compliance documents.
- Support negotiation efforts with vendors to ensure cost-effective solutions.
- Organize and update spreadsheets and reports using Microsoft Excel.
- Collaborate and communicate effectively with internal and external partners.
- Help identify and implement process improvements to streamline operations.
- Prioritize tasks and manage time effectively in a fast-paced environment.
- High school diploma or equivalent required; associate degree or coursework in business administration or facilities management is a plus.
- Strong written and verbal communication skills.
- Basic knowledge of facilities operations or interest in learning.
- Proficiency in Microsoft Excel and Microsoft Teams.
- Excellent organizational and time management skills.
- Ability to multitask and adapt to changing priorities.
- Problem-solving mindset with attention to detail.
- Professional demea