Description
The Accounts Payable Specialist will be responsible for maintaining and controlling accounts payable sub-ledger activity through accurate data entry and timely reconciliations. This role involves analytical work, vendor account management, and effective cross-functional communication to ensure precise and on-time payments.
Key ResponsibilitiesDaily Accounts Payable Operations
- Review invoices for proper documentation and approvals before processing.
- Accurately code invoices to ensure proper financial system entries.
- Prepare and process check runs, wire transfers, ACH payments, and online transactions.
- Prioritize invoices based on payment terms and urgency.
- Handle ad-hoc payment requests outside of scheduled runs.
- Convert purchase orders to vendor invoices with correct supporting documentation.
- Maintain organized and compliant AP records in line with accounting policies.
- Respond to vendor inquiries and resolve discrepancies.
Monthly, Quarterly & Annual Tasks
- Support month-end and quarter-end close activities.
- Maintain vendor master data and ensure timely 1099 filings.
- Investigate and resolve issues related to invoices, purchase orders, and payment records.
- Reconcile vendor statements and address outstanding balances.
- Assist in special projects and audits as needed.
Internal Communication
- Effectively communicate status updates and resolve issues in collaboration with internal teams.
- Escalate unresolved matters to appropriate stakeholders in a timely manner.
Requirements
- 3+ years of experience in accounts payable or general accounting functions, ideally in a manufacturing or similar industry.
- Proven ability to handle multiple priorities and meet strict deadlines.
- Strong organizational, analytical, and communication skills.
- High attention to detail with a focus on accuracy and compliance.
- Comfortable interacting with internal and external stakeholders across all levels.