The Accounts Payable Specialist maintains and controls the sub-ledger activity for accounts payable
through data entry and reconciliations. Includes analytical work and thorough review of vendor records.
Communicates across departments within the organization to ensure accurate and timely payments and
reconciliations.
Duties and Responsibilities
- Day-to-Day AP Functions
- Review all invoices for appropriate documentation and approval prior to payment
- Codes such items as invoices with correct codes conforming to standard procedures to ensure proper entry into the financial system
- Prepares batch check runs, wires, online payments, and other ACH transactions
- Prioritize invoices according to terms
- Process payment requests outside of regular batch runs
- Respond to vendor inquiries
- Convert purchase orders to vendor invoices, matching up appropriate documentation
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting principles
Recurring Projects and Processes
- 1099 maintenance and filings
- Vendor record maintenance
- Investigates and resolves problems associated with the processing of invoices and purchase orders
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolutions of discrepancies to appropriate persons
- Reconcile vendor statements, research and correct discrepancies
- Assist in month and quarter end closing
- Special projects as needed
- Effectively communicate information and respond to questions/suggestions from various levels within the company
- Additional duties and responsibilities may be assigned based on business needs
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
- 3+ years of accounts payable experience or training wit