Description
Executive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.S. HoursPosition Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the RoleAt Pavago, one of our clients is hiring an Executive Assistant (Operations & Client Coordination) to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business.
This is not a basic administrative role.
You’ll act as a key operational partner to the founder by helping manage:
- client communication
- contractor coordination
- CRM organization
- scheduling and operational workflows
- follow-ups and execution tracking
- day-to-day operational support

This role is adecuado for someone who is:
- highly organized
- proactive
- detail-oriented
- execution-focused
- comfortable managing multiple moving parts simultaneously

If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.





What You’ll OwnClient Communication & Coordination
- Manage inbound client inquiries and prioritize urgent requests
- Draft and send professional client updates, summaries, and follow-ups
- Maintain strong communication and responsiveness throughout active projects
- Track ongoing conversations and maintain organized communication workflows
- Ensure a high-quality client experience across all touchpoints

Contractor & Project Coordination
- Coordinate with freelance contractors and vendors on active projects
- Track deliverables, deadlines, and project progress
- Maintain communication between:
- contractors
- clients
- leadership
- Ensure tasks and timelines remain organized and on schedule
- Escalate delays or operational issues proactively

CRM & Administrative Operations
- Manage and maintain CRM records inside GoHighLevel (GHL)
- Keep:
- client records
- pipelines
- workflows
- notes
- follow-ups
organized and accurate
- Support onboardi

📌 Executive Assistant (México)
🏢 Pavago
📍 México