The Accounts Payable Specialist is responsible for managing and processing the company’s vendor invoices and payments in an accurate and timely manner. This role ensures the integrity of financial data, maintains strong vendor relationships, and supports month-end closing activities. The idóneo candidate is detail-oriented, organized, and comfortable working in a fast-paced accounting.

Key Responsibilities

Receive, review, and verify invoices for accuracy, proper coding, and approval.

Enter invoices into the accounting system and ensure timely processing.

Match invoices to purchase orders and receiving documents where applicable.

Prepare and execute weekly or scheduled payments (checks, ACH, wires).

Reconcile vendor statements and resolve discrepancies promptly.

Serve as primary contact for vendor inquiries regarding payments and invoice status.

Maintain positive, professional relationships with vendors.

Ensure vendor data is accurate and up-to-date in the accounting system.

Recordkeeping & Compliance

Maintain organized digital and physical AP files.

Ensure compliance with company policies, internal controls, and audit requirements.

Manage W-9 collection and support year-end 1099 processing.





Reporting & Month-End Support

Prepare AP reports, aging summaries, and payment forecasts.

Assist with month-end closing, accruals, and account reconciliations.

Collaborate with the finance team to improve processes and efficiencies.

Qualifications
Required

High school diploma or equivalent; Associate degree in Accounting or related field preferred.

2+ years of accounts payable or general accounting experience.

Strong understanding of basic accounting principles.

Proficiency with accounting software (e.g., QuickBooks, NetSuite, Microsoft Dynamics, SAP) and Microsoft Excel.

Strong attention to detail and organizational skills.

Preferred

Experience in a mid-size or multi-entity environment.

Knowledge of 3-way match processes.

Familiarity with workflow automation tools and electronic payment platforms.

Accuracy and attention to detail

Strong communication and customer service skills

Ability to meet deadlines and prioritize tasks

High level of integrity and confidentiality

Team-oriented with ability to work independently

#J-18808-Ljbffr

📌 Accounts Payable Specialist (Colón)
🏢 Empresa Confidencial
📍 Colón