JOB DESCRIPTION
Start your Human Resources career with a general company
At International Paper Mexico, we are looking for an organized, proactive, and service-oriented individual who wants to develop comprehensive experience in Human Resources and corporate office operations.
As an HR & Office Services Assistant, you will participate in personnel administration, recruitment, onboarding, People & Culture events, internal communications, vendor management, requisitions, inventory control, and general office services.
What will your contribution be?
Human Resources Administration
Compile, update, digitize, and securely maintain employee files.
Review documentation using checklists and follow up on missing documents or pending signatures.
Keep databases and tracking matrices up to date.
Prepare documentation and supporting evidence for audits.
Handle personal and employment information with strict confidentiality.
Recruitment and Onboarding
Coordinate in-person and virtual interviews.
Manage calendars, invitations, meeting rooms, building access, and Microsoft Teams sessions.
Maintain timely and professional communication with candidates.
Prepare documentation, welcome kits, and induction schedules.
Welcome and guide new employees during their onboarding process.
Employee Experience
Support the organization of celebrations, corporate events, and team-building activities.
Prepare simple internal communication materials.




Maintain calendars for birthdays, anniversaries, and corporate activities.
Coordinate venues, materials, food, attendance lists, and event documentation.
Administration and Office Services
Create and follow up on operational requisitions in SAP.
Coordinate vendors, visitors, and access to the facilities.
Monitor office cleanliness, order, and overall presentation.
Manage inventories of stationery, cafeteria products, and office supplies.
Identify shortages, delays, or incidents and follow up until they are resolved.
What are we looking for?
Completed bachelor's degree in Human Resources, Business Administration, Organizational Psychology, Industrial Relations, Industrial Engineering, Business Management, Human Capital Management, or a related field.
Between 6 months and 2 years of experience in Human Resources, personnel administration, or administrative support.
Experience gained through internships, social service programs, trainee programs, scholarships, or entry-level positions will be considered.
Proficiency in Excel, Word, PowerPoint, Outlook, and Microsoft Teams.
Ability to work with databases, employee files, calendars, and administrative controls.
Excellent writing and spelling skills English and Spanish.
Availability to work on-site at the corporate offices in Querétaro.
It Will Be a Plus If You Have:
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📌 Salaried Position (Santiago de Querétaro)
🏢 International Paper
📍 Santiago de Querétaro