Alliance Virtual Offices is seeking a highly organized, proactive, and detail-oriented **Executive Assistant** to support our CEO and Executives within the organization. This role is critical to ensuring smooth daily operations by managing complex calendars, supporting executive communications, and providing high-level administrative assistance in a fast-paced environment.
**About Alliance Virtual Offices**
Alliance Virtual Offices is a leading provider of adaptable workspace solutions, offering virtual offices, serviced offices, and meeting spaces to businesses worldwide. With a strong focus on operational excellence, innovation, and customer experience, Alliance supports companies of all sizes by helping them operate efficiently and professionally—wherever they are. Our team is collaborative, fast-moving, and committed to supporting growth across a global organization.
**Key Responsibilities**
- Manage complex calendars for multiple executive leaders, including scheduling meetings, appointments, and conference calls
- Coordinate internal and external meetings by preparing agendas, arranging logistics, sending invitations, and capturing meeting notes
- Proactively identify and resolve scheduling conflicts, including handling last-minute changes with professionalism
- Support planning and execution of internal meetings, leadership events, and team offsites
- Prepare, edit, and organize documents, reports, and presentation materials
- Maintain clean and accurate records




- Act as a liaison between executives and internal teams to ensure clear communication and alignment
- Maintain strict confidentiality when handling sensitive information
- Identify opportunities to improve scheduling and administrative processes for greater efficiency
- Assist with special projects and additional administrative or operational tasks assigned, based on business needs.
**Qualifications**
- 2+ years of experience as an Executive Assistant or in a similar administrative support role
- Proven experience supporting multiple executives simultaneously
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills
- Experience managing complex calendars
- Proficiency in Office365, Outlook; ClickUp experience is a plus
- Proactive problem-solver with strong attention to detail
- English level: C1/C2 (written & spoken).
- Resume must be submitted in English.
**Why Join Alliance Virtual Offices**
- $28,000-$30,000 MXN Pesos Monthly, dependent on skills and experience
- Mexican benefits as required by law.
- Collaborative and supportive work environment
- Opportunity to make a meaningful impact on executive efficiency and team operations
- Support senior leadership in a growing, dynamic organization
**Job Type**: Commission
Pay: $28,000.00 - $30,000.00 per month
**Experience**:
- Executive Assistant: 2 years (required)
**Language**:
- C1/C2 (written & spoken) English (required)
Work Location: In person

📌 Asistente Ejecutivo (San Pedro Garza García)
🏢 Alliance Virtual Offices
📍 San Pedro Garza García