Executive Assistant (Household and Business Operations) LatAm
Remote
About Our Client Our client is a principal running a private equity firm and raising a young family in California. They are looking for a seasoned operator to serve as the operational backbone across both business and personal life, managing projects, people, logistics, research, and operations with precision, empathy, and quiet excellence.
About the Role Our client is looking for an experienced Executive Assistant and Chief of Staff who can seamlessly manage the full spectrum of business operations, executive support, financial coordination, household management, and family logistics.
This is a senior, high-trust role that spans both business and personal life. You will handle sensitive information with discretion, take initiative without being prompted, and bring a level of care and personal taste to everything you touch, whether that is booking travel, organizing systems, or selecting the right gift for the right moment.
This role comes with some flexibility in how you structure your day, but we do ask that you are reachable outside of standard hours when something urgent comes up, including occasional evenings and weekends.
Responsibilities Manage the principal's calendar, inbox, and communications; coordinate with investors, attorneys, accountants, consultants, and external partners
Draft correspondence, prepare meeting materials, maintain organized digital files (NDAs, contracts, investment memos, diligence materials), and oversee a part-time remote assistant
Handle expense tracking, vendor billing, pricing negotiations, and financial document prep for accountants and attorneys
Design and coordinate travel experiences for the leadership team and family, anticipating needs and maintaining preferred standards of comfort, taste, and service, managing logistics, childcare, documentation, and on-the-ground details end to end
Oversee household operations,



maintenance schedules, supply inventory, and vendor contracts, including customer service resolutions and returns
Coordinate childcare, family appointments, and source and evaluate family support resources including nannies, educational experts, and health professionals
Maintain a relationship index of key family, personal, and business contacts including last contact dates and proactive reconnection points; coordinate gifting for birthdays, milestones, and expressions of care
Plan and execute events end to end including personal, family, and corporate gatherings, covering venues, catering, transportation, guest lists, and RSVPs
Research topics like schools, insurance, and home services, delivering clear summaries with a point of view; own ad hoc projects end to end
Use AI tools (Claude, ChatGPT) and build light automations (Zapier, Notion, Google Apps Script) to reduce manual overhead and improve recurring workflows
What We're Looking For 5+ years as a senior executive assistant, chief of staff, family office, or private household manager, supporting a principal across both business and family life simultaneously
Flawless spoken and written English, confident, warm, and professional in every context
Operates with speed, clarity, and structure; presents decisions with logic, options, and a clear point of view
Hands-on financial coordination experience including expense tracking, vendor billing, and document prep for accounting and legal
Strong household and family operations background including vendor management,



childcare coordination, and home logistics
Ownership mindset with strong independent judgment, and excellent written and verbal communication
Daily fluency with AI tools like Claude or ChatGPT, and proficiency in Notion, Google Workspace, Microsoft Office, Adobe Acrobat, DocuSign, and Slack
Reliable high-speed internet with backup access; able to join video calls instantly and without disruption
Comfortable negotiating with vendors and managing logistics under pressure
High discretion, reliability, and attention to detail
Nice to Have Familiarity with private equity, finance, or professional services environments
Experience managing household staff such as nannies or property managers
Background in high-touch travel coordination or event planning
Experience building automations with tools like Zapier or similar platforms
College degree preferred but not required
Work Schedule 100% remote setup so you can work wherever you're most productive
This position operates on a full-time basis , with dedicated hours to ensure alignment with the team and delivery of quality work
Availability during US Pacific business hours , with high availability including reachability outside of standard hours when the situation calls for it
Compensation & Time Off Compensation paid in USD
Paid bi-monthly on the 15th and 30th
Paid Time Off according to company policy
Holidays observed according to company guidelines
Application Requirements Please submit:
An updated resume
A 1 to 2 minute Loom video walking through a real example of how you have managed a complex, multi-part logistics or operations challenge spanning both professional and personal or household responsibilities: what you owned, how you approached it, and the outcome
Only candidates who submit a Loom video will be moved to the next step of the hiring process.

📌 Executive Assistant (Household and Business Operations) (Ciudad de México)
🏢 Hire Overseas
📍 Ciudad de México