**Job Title**: Executive Administrative Assistant
**Location**: Lake City, Florida, USA (remote)
**Job Overview**:
**Key Responsibilities**:
**Calendar and Schedule Management**:
- Manage and prioritize appointments, meetings, and events for the executive team.
- Coordinate and schedule internal and external meetings, ensuring the executive's time is used effectively.
**Communication Management**:
- Screen and prioritize communications, responding as needed on behalf of the executive.
**Travel and Logistics Coordination**:
- Arrange all travel logistics, including flight, hotel, and transportation bookings for domestic and international trips.
- Prepare detailed itineraries and ensure all necessary documents are for business travel.
**Document Preparation and Management**:
- Draft, edit, and proofread correspondence, reports, and presentations as required.
- Maintain an organized filing system for both digital and physical documents.
**Meeting and Event Coordination**:
- Schedule and prepare materials for meetings, including agendas, presentations, and follow-up tasks.
- Take meeting notes and ensure timely distribution of meeting minutes.
**Project Support and Management**:
- Assist with the coordination of key projects, ensuring deadlines and milestones are met.
- Track and report on the status of ongoing projects or initiatives.
**General Administrative Support**:
- Handle a variety of tasks such as office supplies,



expense reports, and other administrative duties.
- Provide support for special projects as requested by the executive team.
**Required Qualifications**:
- Fluent in **Spanish** and **English (professional).
**:
- Proven experience as an Executive Administrative Assistant or similar role supporting senior-level executives.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with executives, clients, and team members.
- Strong organizational skills and attention to detail, with the ability to multitask and manage multiple priorities.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to work independently and as part of a team in a fast-paced environment.
**Preferred Qualifications**:
- Associate or bachelor's degree in business administration, Communications, or related field, is not required but a plus.
- Experience with event planning or project management.
- Familiarity with office management software and tools (e.g., Google Workspace, Slack, etc.).
Pay: $290,****** per year
**Experience**:
- Executive Administrative Assistant: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person

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