**Executive Assistant / Project Coordinator****Job Type**: Full-time**Department**: Operations / Executive SupportWe are seeking a highly organized and proactive **Executive Assistant** to support leadership across multiple ongoing projects.
**Key Responsibilities****Calendar & Priority Management**- Manage and optimize executive calendar based on evolving priorities- Align meetings and time blocks with business objectives- Adjust scheduling in real time as priorities shift**Communication & Task Flow**- Manage incoming communications and convert them into actionable items- Draft responses and follow-ups on behalf of the executive- Ensure no critical tasks or messages are missed**Multi-Project Coordination**- Track progress across multiple projects simultaneously- Maintain visibility of deadlines, dependencies, and blockers- Coordinate with internal teams, vendors, and stakeholders- Ensure alignment between projects and executive priorities**Task Structuring & Reprioritization**- Break down high-level instructions into clear, actionable tasks- Reorganize and reprioritize tasks as needed- Identify inefficiencies and suggest workflow improvements- Adapt quickly to changing priorities**Administrative & Operational Support**- Prepare reports, summaries, and documentation- Maintain organized systems for files, notes,
and tracking- Support the creation of structured processes and workflows**Confidentiality**- Handle sensitive information with discretion- Maintain strict confidentiality at all times**Requirements**:- Strong organizational and time-management skills- Excellent written and verbal communication- Ability to manage multiple projects simultaneously- High attention to detail and follow-through- Strong problem-solving skills- Comfortable working in fast-paced, changing environments- Proficiency with:- Google Workspace- Excel- Notion / Asana / Trello- Slack**Preferred Qualifications**- Experience as an Executive Assistant, Project Coordinator, or similar role- Experience supporting entrepreneurs or multi-project environments- Familiarity with project management tools and workflows- Bilingual (English/Spanish) preferred**Work Style Expectations**- Proactive and self-directed- Able to work with mínimal supervision- Anticipates needs and solves problems independently- Highly adaptable to shifting priorities- Reliable, responsive, and detail-oriented**Compensation & Benefits**- Competitive salary based on experience- Dynamic and fast-paced work environmentSueldo: $1.00 - $2.00 al mesPregunta(s) de postulación:- Aceptas trabajar modalidad contractor?
- Expectativa salarial?
Idioma:- Inglés (Obligatorio)Lugar de trabajo: remoto híbrido en Tijuana, B.C. (Município de Tijuana)