Executive Assistant / Workplace Experience Coordinator
We are looking for an Executive Assistant & Workplace Experience Coordinator to support members of Smartly’s Executive Leadership Team while owning the day-to-day workplace experience in our Mexico City office. You will combine thoughtful, proactive executive support with hands-on office coordination, helping our leaders use their time effectively while creating an organized and welcoming environment where our local team can do their best work.
This is a hybrid role based in Mexico City, with an expectation of working from the office three days per week.
What You Will Do
- Support 2–3 members of our Executive Leadership Team, managing complex calendars, travel, meetings, and day-to-day coordination with discretion and attention to detail.
- Anticipate executive needs and priorities, identifying scheduling conflicts, preparing for upcoming commitments, and helping leaders make effective use of their time.
- Coordinate leadership meetings and events, including agendas, materials, action items, leadership offsites,



board-related meetings, and company events.
- Build strong relationships across Smartly, working with stakeholders across functions, locations, and time zones to keep communication and coordination moving smoothly.
- Own the day-to-day experience of our Mexico City office, coordinating facilities, vendors, supplies, catering, visitors, and other operational needs.
- Create a welcoming and well-organized workplace, ensuring employees, candidates, partners, and visitors have a consistent and positive experience in the office.
- Plan local office events and employee experiences that create opportunities for connection and collaboration, partnering with our general Workplace Experience team where appropriate.
- Handle sensitive information with discretion, applying sound judgment and professionalism in your work with executives, employees, and external partners.

What We Are Looking For
- Strong experience pr

📌 Executive Assistant (Ciudad de México)
🏢 Smartly
📍 Ciudad de México