**About Us**:
We are AMS. We are a talent solutions business.
Working with clients across the globe, we have learned what it takes to be a high performing employer. It starts with talent; sourcing, selecting and keeping the right people in the right jobs. To do this well, you need unmatched expertise in digital innovation, and a deep understanding of the complex needs of the talent you are seeking to engage - whether that talent is external to your business or already inside it.
Taking a holistic approach to the HR value chain and to attracting and retaining a world class workforce enables business success. 10,000+ experts, across 120+ countries, speaking more than 50 languages, delivering projects for the world’s most admired companies.
**We are AMS. This is what we do. Talent is our world.**
**The Role**:
You will work in an inspiring environment, among supportive and brave people learning from each other.
**Administration Assistant** in the **General Facilities **will be a key operator in the team, responsible for the administration and operations within travel systems, Health and Safety, property portfolio management, and mobile phone management.
We are looking for an individual to perform a variety of administrative and clerical tasks. Duties will include providing support to our Senior Managers and Directors, assisting in daily office needs and managing our company’s general administrative activities.
**Key Accountabilities**:
**What does a “day in the life” of my new team look like?**
- Interacting with and managing both internal and external stakeholders appropriately, ensuring high level of service is consistently provided.
- Supporting multiple internal processes within the scope of the team.
- Handling requests and queries appropriately.
- Managing diaries and scheduling meetings and appointments.
- Making travel arrangements and administering travel portal.
- Responsible for processing financial operations as well as for financial reporting.
- Running a variety reports and keeping track of workload.
- Playing an active and leading role in various projects undertaken by the team.
- Training junior team members and working with the team leader on key deliverables.
**Skills & Experience**:
- Fluency in** English** - both verbal and written.
- Strong experience in working with different accounts and/or dealing with various administration activities.
- Knowledge of office management systems and procedures.
- MS Office proficiency.
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communications skills.
- Great stakeholder management skills.
- Discretion and confidentiality.
**Other**:
We're a fast-growing, equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity or disability.