The Accounts Payable Specialist is a member of the Finance team responsible for the accurate and timely processing of accounts payable transactions. This role also supports general accounting functions and is cross-trained to assist across the department as needed.

Duties and Responsibilities:

- Sort, review, and verify incoming supplier invoices.

- Code invoices and obtain approvals in accordance with Company DLA (Delegation of Limit & Authority) for non-purchase order expenses.

- Perform 3-way matching to verify quantities received and purchase order pricing.

- Research and resolve invoice discrepancies with suppliers, receiving, and purchasing departments.

- Monitor invoices for sales tax applicability and exemption status.

- Maintain tax tracking spreadsheets (Vertex reporting).

- Prepare and process debit memos for supplier returns.

- Enter invoices and debit transactions into the Company ERP system (Oracle).

- Process stop payments, reissues, and invoice cancellations in the ERP system.

- Submit electronic forms for supplier ACH/Wire setup in compliance with Company policy.

- Assist with weekly payment processing and reconciliation with Corporate Treasury.

- Generate and review weekly payment registers from the Corporate system.

- Maintain supplier records and process supplier additions/changes.

- Reconcile supplier statements and resolve discrepancies.

- Review monthly “Received Not Vouchered” reports.

- Assist with month-end close, including AP accruals.

- Prepare and upload journal entries into the ERP system.

- Support payroll accounting processes, including:





- Downloading payroll general ledger data

- Reconciling payroll funding

- Preparing payroll accruals

- Tracking payroll hours and distributions

- Process petty cash reimbursements and track payroll-related contributions.

- Assist with internal and external audits.

- Perform other related duties as assigned.

- Ensure compliance with company policies and procedures.

Education/Experience:

- Bachelor’s degree in Accounting, Business, or related field preferred.

- 3–5 years of experience in Accounts Payable or General Accounting.

Skills/Requirements:

- Knowledge of Accounts Payable processes and general accounting principles.

- Experience with ERP systems (Oracle preferred).

- Strong data entry skills with high attention to detail.

- Proficiency in Microsoft Excel and Office Suite.

- Strong organizational, analytical, and problem-solving skills.

- Ability to manage time effectively and meet deadlines in a fast-paced environment.

- Strong interpersonal skills with the ability to communicate professionally with internal teams and suppliers.

- Ability to work independently and as part of a team.

- Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.

- High level of integrity and ability to maintain confidentiality.

Physical Requirements:

- Prolonged periods of sitting and working at a computer.

📌 Accounts Payable Specialist (Tamaulipas)
🏢 Ametek
📍 Tamaulipas