Job Overview

Our client is looking for a highly organized and proactive Bilingual Executive Assistant (U.S. Law Firm) to provide direct administrative support to the owner of a growing U.S. law firm. In this fully remote role, you will independently manage complex calendars, coordinate media and client engagements, and streamline administrative processes while maintaining strict confidentiality. The adecuado candidate possesses exceptional English communication skills and thrives in a fast-paced environment supporting high-level executive operations.

Schedule

- Monday - Friday, 8:00 AM - 5:00 PM CST(40 hours per week)

Responsibilities

- Provide executive and administrative support to the firm owner and leadership.
- Manage calendars, appointments, meetings, deadlines, and follow-ups across multiple time zones.
- Coordinate meetings, client communications, media interviews, and business engagements.
- Organize, prepare, proofread, and maintain confidential legal documents using Clio or similar systems.
- Improve administrative workflows through automation, AI tools, and process optimization.
- Support legal software, digital systems, and document organization.
- Draft professional correspondence and serve as the primary point of contact for clients, attorneys, vendors, and media.

Requirements

- 23+ years of recent experience as an Executive Assistant directly supporting a business owner, managing partner, senior executive, or similar principal.
- Strong experience managing executive calendars, inboxes, meetings, priorities, deadlines, and follow-ups.
- Excellent written and spoken English.
- Strong research, analytical, and writing skillsable to independently research issues, synthesize information, and prepare summaries, briefs, and professional correspondence.
- Ability to work independently with minimal direction and proactively manage the executives priorities.
- Experience coordinating external meetings, press interviews,



and high-level stakeholders.
- Bachelors degree; an advanced degree is a strong plus, particularly in law, business, communications, journalism, or related fields.
- Availability to work Central Time hours.
- Dedicated, private home office with a lockable door.

Qualifications

- Experience in a U.S. law firm or professional-services environment is strongly preferred.
- Proficiency with Clio or other legal/document management systems.
- Experience using AI productivity tools (e.g., ChatGPT, Claude, Microsoft Copilot).
- Background in executive communications, media coordination, or workflow improvement.

Technical Requirements

- Private home office with a lockable door.
- Reliable high-speed internet, modern computer, professional headset, and quiet workspace.
- Backup internet and power preferred.

Soft Skills

- Strong communication, organization, and interpersonal skills.
- Proactive, detail-oriented, resourceful, and adaptable.
- Able to work independently, anticipate needs, and maintain confidentiality.

Key Performance Indicators (KPIs)

- Accurate calendar and meeting management.
- Timely completion of administrative tasks and media coordination.
- Organized and accurate legal documentation.
- Executive satisfaction, workflow improvements, and professional communication.

Independent Contractor Perks

- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring processit is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the Contact Us form on our official BruntWork website.

📌 Bilingual Executive Assistant (U.S. Law Firm) (México)
🏢 BruntWork
📍 México