We're hiring! Back Office Analyst — OBVIO Worldwide Communication

? Work arrangement: Remote

? Company: OBVIO Worldwide Communication

? Industry: Travel Retail Agency

About us

OBVIO is a company specialized in project management for the Travel Retail sector. We support leading global brands from initial brief through to the installation of permanent fixtures and brand activations (HPP) in duty-free stores worldwide.

We are looking to add a Back Office Analyst to our team, joining the Administration and Finance area to provide cross-functional support across projects, accounting, and client/vendor relations.

Key Responsibilities

Administration & Finance

- Manage accounts payable, including control of invoices due for payment
- Manage and track accounts receivable
- Post and control sales invoices
- Bank reconciliations, including preparation
- Accounting entries / bookkeeping
- Oversight of accounting across multiple entities
- Cash flow preparation and monitoring
- Payment scheduling and follow-up, including weekly payment reports
- Communication with banks

Administration

- Complete administrative forms
- Register vendor invoices
- Maintain administrative communication with vendors

Accounting

- Multicompany

Documentation

- Prepare documentation for External Auditors
- Keep administrative documentation up to date

*Project Management
- Administrative follow-up on projects — assign invoicing-stage tasks
- Control project documentation
- Monitor project invoicing status, including collection deadlines

Clients & Vendors
- Vendor registration for international clients
- Update banking information
- Manage NDAs




- Communicate with clients on administrative documentation
- Follow up on outstanding payments
- Resolve administrative queries

Coordination

- Support the external accounting firm
- Handle requests from Management
- Resolve critical administrative issues

Requirements

- Degree in Business Administration, Accounting, Finance, or a related field
- Proven experience of at least 5 years working with Odoo (ERP/CRM), in invoicing, accounting, and/or project management modules
- Prior experience in administrative/accounting back office roles, ideally within multi-entity or international companies
- Advanced Excel skills
- Intermediate/advanced English (a plus, for communication with international clients and vendors)
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines simultaneously
- Proactive and autonomous in resolving administrative issues

Nice to have

- Prior experience in Travel Retail, retail, international logistics, or brand activation/events industry
- Knowledge of foreign trade processes (customs declarations, AWB, BL, certificates of origin)

What we offer

- The opportunity to join a growing international team
- Involvement in high-profile projects with leading integral brands
- [Work arrangement / salary range / benefits — to be completed as applicable]

? Interested candidates can apply by sending their CV to [email protected] with the subject line "Back Office Analyst".

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📌 BACK OFFICE ANALYST (México)
🏢 Obvio Worldwide Communication
📍 México