Bilingual Executive Assistant (Vice Presidency Support)

Location: San Jerónimo, Mexico City (On-site / Hybrid - Negotiable)

Experience Level: Senior (3-5+ years supporting C-Level/VP)

Language: Bilingual (English/Spanish - Native or Advanced proficiency required)

About Us

Esentia Energy System is a growing general company. We are currently looking for a highly organized, proactive, and discreet Bilingual Executive Assistant to provide direct, high-level support to our Vice President.

Key Responsibilities:

Comprehensive Calendar Management: Coordinating complex schedules, meetings, calls, and national/international travel arrangements.

Communication Bridge: Acting as the primary point of contact for the VP, ensuring effective communication in both English and Spanish with executives, clients, and key stakeholders.

Expense & Travel Management: Overseeing expenses, travel arrangements, and financial reporting using Concur.

Administrative Oversight: Tracking projects, managing confidential documentation, and streamlining executive office processes.

SAP Operations: Utilizing SAP S/4HANA for data retrieval, administrative processing, and internal reporting.

Executive Support: Creating high-impact presentations, drafting minutes, reports, and handling professional document translations.

Requirements

Education: Bachelor’s degree in Business Administration, International Relations, Communications,



or a related field.

Language Proficiency: Bilingual (English/Spanish). Ability to negotiate fluently and produce executive-level written content is mandatory (will be evaluated).

Experience: Minimum of 3 years of experience providing support to senior management (Director, VP, or C-Level).

Technical Skills:

SAP S/4HANA (Hands-on experience required).

Concur (Expense and travel management experience).

Advanced Microsoft Office Suite (Excel, PowerPoint).

Soft Skills: Exceptional executive presence, absolute discretion, impeccable organization, high tolerance for pressure, and proactive problem-solving abilities.

We Offer:

- Competitive Salary: Competitive salary plus superior benefits
- Grocery vouchers: 3,000 MXN per month.
- Major Medical Expenses Insurance (SGMM).
- Dental Insurance.
- Life Insurance.
- Funeral Insurance.
- Christmas bonus (Aguinaldo): 30 days.
- Vacation days: 12 days.
- Annual performance bonus.
- Work schedule: Monday to Thursday full day, Friday early dismissal (2:00 PM).
- Hybrid work model.
- Complimentary parking.
- Discount on TotalPass membership.
- Discount on Anglo (English language school) courses.
- Benefits: Superior employee benefits package.

Environment: Stability, professional growth opportunities, and a premier work environment in the San Jerónimo area, CDMX.

📌 Bilingual Executive Assistant (Vice Presidency Support) (Ciudad de México)
🏢 ESENTIA Energy Systems
📍 Ciudad de México