We are looking for an Executive Assistant & Workplace Experience Coordinator to support members of Smartly’s Executive Leadership Team while owning the day-to-day workplace experience in our Mexico City office. You will combine thoughtful, proactive executive support with hands-on office coordination, helping our leaders use their time effectively while creating an organized and welcoming environment where our local team can do their best work.
This is a hybrid role based in Mexico City, with an expectation of working from the office three days per week.
What You Will Do
Support 2–3 members of our Executive Leadership Team, managing complex calendars, travel, meetings, and day-to-day coordination with discretion and attention to detail.
Anticipate executive needs and priorities, identifying scheduling conflicts, preparing for upcoming commitments, and helping leaders make effective use of their time.
Coordinate leadership meetings and events, including agendas, materials, action items, leadership offsites, board-related meetings, and company events.




Build strong relationships across Smartly, working with stakeholders across functions, locations, and time zones to keep communication and coordination moving smoothly.
Own the day-to-day experience of our Mexico City office, coordinating facilities, vendors, supplies, catering, visitors, and other operational needs.
Create a welcoming and well-organized workplace, ensuring employees, candidates, partners, and visitors have a consistent and positive experience in the office.
Plan local office events and employee experiences that create opportunities for connection and collaboration, partnering with our general Workplace Experience team where appropriate.
Handle sensitive information with discretion, applying sound judgment and professionalism in your work with executives, employees, and external partners.
What We Are Looking For
Strong experience providing administrative or executive support to senior leaders, including m

📌 Executive Assistant (Ciudad de México)
🏢 Smartly
📍 Ciudad de México