Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role At Pavago, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.
This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication .
You’ll manage 30–50 active transactions simultaneously , working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.
What You’ll Own Transaction Coordination & Closings Manage acquisitions and dispositions from contract to close
Oversee 30–50 concurrent real estate transactions
Track inspections, title updates, financing milestones, and closing dates
Identify and resolve issues before they delay closing
Maintain clear visibility across every active transaction
Contracts & Documentation Draft and manage purchase agreements, amendments, addenda, and closing documents
Review documentation for accuracy, completeness, and proper execution
Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms
Maintain organized, audit-ready transaction files
Title & Closing Coordination Coordinate inspections, property access, title workflows, and closing logistics
Work directly with title companies throughout the transaction
Track and help resolve liens, title discrepancies, ownership issues, and curative items
Ensure outstanding requirements are completed before closing
Deadline Management Track contingency periods, inspections,



financing timelines, and closing dates
Maintain a zero-miss approach to transaction deadlines
Proactively flag bottlenecks and transaction risks
Escalate issues quickly when intervention is required
Stakeholder Communication Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams
Provide clear and timely transaction updates
Follow up consistently on outstanding items
Keep all parties aligned through closing
CRM & Transaction Tracking Maintain accurate deal records in Salesforce or similar CRM systems
Update deal stages, tasks, notes, deadlines, and closing statuses
Maintain clean pipeline and transaction reporting
Provide leadership with accurate status updates across active deals
Requirements 8–10 years of real estate transaction coordination experience
Strong experience with single-family purchase and sale transactions
Experience managing transactions from executed contract through closing
Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions
Proven ability to manage 30–50 concurrent transactions
Understanding of U.S. title and closing processes
Experience with:
Salesforce or similar CRM
Google Sheets
Gmail & Google Calendar
E-signature platforms
Excellent written and verbal English communication




Exceptional attention to detail and deadline management
Comfortable communicating daily with sellers, buyers, agents, and title companies
Available during U.S. business hours
Nice to Have Off-market acquisition experience
Wholesale or investor-driven transaction experience
Knowledge of liens, title curative work, and ownership issues
Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams
Experience building transaction workflows, reporting, or operational documentation
What Success Looks Like Zero missed transaction deadlines or contingencies
Consistent, on-time closings
Accurate contracts and transaction documentation
30–50 active deals managed efficiently
Fast, professional stakeholder communication
Clean CRM records and reliable pipeline visibility
Key Metrics (KPIs) On-time closing rate
Missed deadline/contingency rate
Contract and documentation accuracy
Active transaction capacity
Title issue resolution and follow-up
Stakeholder response time
CRM and reporting accuracy
Interview Process Initial Phone Screen
Spark Hire Video Interview
Recruiter Interview
Client Interview
Offer & Onboarding
Apply Now If you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management , we’d love to hear from you.
Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close .
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📌 Real Estate Transaction Specialist (Ciudad de México)
🏢 Pavago
📍 Ciudad de México