Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours Position Type: Full-Time Contract (40 Hours/Week)
Location: Remote
Working Hours: 9:00 AM–6:00 PM PST
About the Role At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.
This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination .
If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.
What You’ll Own Transaction & Closing Coordination Support agents throughout the transaction and closing process
Assist with drafting offers, purchase agreements, addendums, and transaction documents
Coordinate inspections and required follow-ups
Track transaction milestones, deadlines, and closing progress
Ensure documents and transaction records remain accurate and organized
Help prevent delays by proactively following up on outstanding items
Agent & Operational Support Respond quickly to agent requests throughout the day
Help agents manage transactions efficiently during high-volume periods
Coordinate administrative and operational tasks associated with active deals
Maintain strong responsiveness during PST business hours
Communication & Follow-Up Communicate professionally through email, text, and Slack
Coordinate with agents, clients, and other transaction stakeholders
Follow up consistently on outstanding documentation and next steps
Keep relevant parties informed throughout the transaction lifecycle
CRM & Transaction Systems Maintain accurate records in CRM and transaction management systems
Manage documentation and workflows within DocuSign Rooms
Keep transaction files complete, organized,



and accessible
Maintain accurate internal tracking and status updates
Requirements Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support
Familiarity with:
Offer drafting
Purchase agreements and addendums
Inspections
Transaction timelines
Closing coordination
Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace
Ability to manage multiple active transactions and deadlines simultaneously
Excellent written and verbal English communication
Highly organized with strong attention to detail
Fast, reliable communication and follow-through
Comfortable working independently in a remote, fast-paced environment
Must be available 9:00 AM–6:00 PM PST
Flexibility for occasional after-hours support when transaction volume requires it
Nice to Have Experience supporting U.S.-based residential real estate teams
High-volume transaction coordination experience
Startup or fast-growth company experience
Strong understanding of residential real estate workflows from offer through close
What Success Looks Like Accurate and complete transaction documentation
No missed milestones or critical follow-ups
Fast response times to agent requests
Organized and up-to-date transaction records
Smooth progression of transactions toward closing
Fewer operational delays and closing issues
Strong agent and internal team satisfaction
Interview Process Initial Screening Call
Spark Hire Video Interview
Recruiter Interview
Client Interview
Offer & Onboarding
Apply Now If you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.
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📌 Real Estate Closing Coordinator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México