We are seeking a proactive, tech-savvy Administrative & Client Support to assist on the day-to-day operations of a growing company. This role is responsable to keep the business organized behind the scenes: managing schedules, records, and communications so the team can focus on serving clients. The idóneo candidate is adaptable, eager to grow, and comfortable navigating multiple software programs in a fast-learning environment, with the organizational skills to keep everything running smoothly with minimal oversight. Key Responsibilities: Administrative Support: Provide day-to-day administrative support, keeping schedules, records, and daily operations organized and on track. Communications Management: Monitor and respond to email, phone/voicemail, and text messages, triaging routine inquiries and routing others as needed. Lead, Quote & Order Support: Capture and track leads and jobs, prepare and send quotes, and support invoicing and shipping documentation for approved orders. Product & Supplier Research : Research products, suppliers, and substitutions to support customer requests. File & Documentation Organization: Locate and organize customer files, artwork, proofs, and approval forms. Scheduling & Logistics Coordination: Manage calendars, travel arrangements, presentations, and event or program logistics. Deadline & Task Management: Monitor deadlines and maintain daily task tracking to keep projects on Schedule Presentations & Design: Help with the designo of flyers,



social media posts and other material using tolos like canva and powerpoint. Communication: Support internal and client-facing communication, helping ensure requests and follow-ups are handled promptly and professionally. Time Management: Prioritize and manage multiple tasks and deadlines independently, keeping the team's day-to-day operations running smoothly. Qualifications: 3 years of experience in a related position. Tech-savvy, with the ability to quickly learn and adapt to new software and tools. Experience with canva and CRM tools Adaptable and eager to grow within a fast-learning, fast-paced environment. English level C1 or higher, with strong written and verbal communication skills. Great time management and the ability to juggle multiple priorities. Background in administrative work, with experience using multiple software programs. Highly organized, with strong attention to detail. Benefits: Contractor: $650 usd monthly 100% remote collaboration. Schedule: Monday–Friday, 9 AM–2 PM PST (part time) Friendly and professional team. Opportunities for growth and development. Required: Computer/Laptop with at least 16 GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. Additional monitor. Internet speed of at least 100MBPS. Headset with an extended mic that has noise cancellation, and a quiet, dedicated workspace at home. Battery back up for computer.

📌 Administrative & Client Support (México)
🏢 Hpo Outsourcing Professionals - Agency
📍 México