The Accounts Payable Specialist is a member of the Finance team responsible for the accurate and timely processing of accounts payable transactions. This role also supports general accounting functions and is cross-trained to assist across the department as needed.
Duties and Responsibilities:
Sort, review, and verify incoming supplier invoices.
Code invoices and obtain approvals in accordance with Company DLA (Delegation of Limit & Authority) for non-purchase order expenses.
Perform 3-way matching to verify quantities received and purchase order pricing.
Research and resolve invoice discrepancies with suppliers, receiving, and purchasing departments.
Monitor invoices for sales tax applicability and exemption status.
Maintain tax tracking spreadsheets (Vertex reporting).
Prepare and process debit memos for supplier returns.
Enter invoices and debit transactions into the Company ERP system (Oracle).
Process stop payments, reissues, and invoice cancellations in the ERP system.
Submit electronic forms for supplier ACH/Wire setup in compliance with Company policy.
Assist with weekly payment processing and reconciliation with Corporate Treasury.
Generate and review weekly payment registers from the Corporate system.
Maintain supplier records and process supplier additions/changes.
Reconcile supplier statements and resolve discrepancies.
Review monthly “Received Not Vouchered” reports.
Assist with month-end close, including AP accruals.
Prepare and upload journal entries into the ERP system.
Support payroll accounting processes, including:
Downloading payroll general ledger data
Reconciling payroll funding
Preparing payroll accruals
Tracking payroll hours and distributions
Process petty cash reimbursements and track payroll-related contributions.
Assist with internal and external audits.
Perform other related duties as assigned.
Ensure compliance with company policies and procedures.
Education/Experience:
Bachelor’s degree in Accounting, Business, or related field p