Working Hours:
8:00 AM – 4:00 PM Pacific Time, with flexibility within 8:00 AM – 6:00 PM PT
Compensation:
$900 – $1,300 USD/month
Location:
Latin America (LATAM)
About The Role
We are looking for a highly organized and proactive
Executive Assistant/Operations Assistant
to support a busy California-based home improvement company.
This role will take ownership of day-to-day administrative and operational tasks, helping leadership stay organized while keeping employee records, job costs, receipts, time tracking, and project-related information accurate and up to date.
The idóneo candidate is self-sufficient, detail-oriented, comfortable working with numbers and administrative systems, and able to communicate effectively with both leadership and field teams.
Key Responsibilities
Administrative & Executive Support
- Manage executive calendars, scheduling, email correspondence, and administrative requests.
- Organize information, documents, and recurring administrative workflows.
- Follow up on outstanding items and ensure deadlines are met.
- Provide general administrative support to leadership and the operations team.
Employee Onboarding & HR Support
- Coordinate new-hire onboarding and collect required employee documentation.
- Maintain accurate employee records and ensure forms are complete.
- Sync employee information and documentation with payroll and HR systems.
- Assist with employee-related administrative requests and follow-ups.
Job Costing & Financial Tracking
- Track employee and field-team billable hours.
- Match receipts and expenses to the appropriate jobs or projects.
- Maintain accurate job cost records and identify missing or inconsistent information.
- Help leadership monitor project expenses and overall job profitability.
- Support routine billing and light bookkeeping tasks.
Operations & Project Support
- Track pending tasks, deliverables, and operational follo