We're looking for anExecutive Assistantto support the founder of a fast-moving AI company as a trusted operational partner.
You will own email triage, LinkedIn replies, customer inbound follow-ups, and outbound outreach, keeping the founder organized, informed, and focused on the work that matters most.
Over time you will build enough context to operate with increasing autonomy as a true chief of staff rather than a task executor.This is a primarily async role.
Most of the work happens over email, LinkedIn, and written communication rather than live calls.
You do not need a technical background and you will not be building any tools or applications.
What you do need is exceptional written English, strong organizational instincts, the ability to manage a high volume of inbound and outbound communication with professionalism and judgment, and a genuine desire to grow into a strategic partner rather than stay in a purely administrative lane.
If that describes you, this role is a strong fit.Why You'll Want to JoinYou will be paid inUSD(bi-monthly: every 15th and 30th)Paid Time Offin accordance with company policyObservance ofHolidaysper company guidelines100% remote setupso you can work wherever you're most productiveThis role requires availability duringUS business hoursWork directly alongside the founder of an AI company operating in biopharma, legal, energy, and healthcareClear growth path from EA into a chief of staff role as you build context and demonstrate ownershipWhat You'll Work OnEmail and Communication ManagementTriage the founder's inbox daily, flagging priority items, drafting responses, and keeping the inbox cleanDraft and send professional replies on behalf of the founder across email and LinkedInHandle customer inbound follow-ups promptly and with the right level of context and toneEnsure no message, thread,



or follow-up falls through the cracksOutreach and LinkedInManage outbound outreach on LinkedIn on behalf of the founderReply to LinkedIn messages and connection requests in a timely and professional mannerSupport relationship-building and networking initiatives as directedScheduling and LogisticsManage the founder's calendar and coordinate meetings, calls, and commitmentsBook flights, accommodation, and travel logistics as neededHandle ad hoc personal and business administrative tasks with discretionChief of Staff SupportBuild context over time through close collaboration with the founder to operate with increasing independenceAnticipate needs, surface relevant information proactively, and flag issues before they become problemsSupport special projects and operational initiatives as the role evolvesWhat You BringProven experience as an Executive Assistant, Chief of Staff, or similar high-trust support roleExceptional written English communication skills — this is the most critical requirement for a primarily async, writing-heavy roleStrong organizational instincts with the ability to manage a high volume of inbound and outbound communication simultaneouslyProfessional judgment about tone, prioritization, and when to act versus when to escalateSelf-directed and reliable with strong follow-through on every thread and commitmentComfortable working in a fast-moving startup environment where context evolves quicklyGenuine ambition to grow beyond EA into a strategic chief of staff role over timeNice to HaveExperience supporting a founder or CEO in an early-stage or high-growth technology companyBackground managing LinkedIn outreach or professional networking on behalf of a principalFamiliarity with AI, biopharma, legal, or enterprise software industriesExperience building context and operating with increasing autonomy in a high-trust support roleHow to ApplyPlease include:Yourupdated resumeAshort Loom video (1 to 2 minutes)introducing yourself, describing your experience supporting a founder or senior executive, and walking through how you manage a high volume of inbound communication and prioritize what needs the principal's attention versus what you handle independentlyOnly candidates who submit a Loom video will be moved to the next step of the hiring process.If you are an exceptional written communicator who takes ownership instinctively, operates well in an async environment, and wants to grow into a strategic partner role alongside a founder building something real in AI, this role gives you the access and the path to do your best work.Application Process OverviewOur comprehensive selection process ensures we find the right fit for both you and our clients:Initial Application- Submit your application and complete our prequalifying questionsVideo Introduction- Record an video introduction to showcase your communication skills and work experienceRole-Specific Assessment- Complete a homework assignment tailored to the position (if applicable)Recruitment Interview- Initial screening with our talent teamExecutive Interview- Meet with senior leadership to discuss role alignmentClient Interview- Final interview with the client team you'd be supportingBackground & Reference Check- Professional reference verificationJob Offer- Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.
We'll keep you informed throughout the process and provide feedback at each step.

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