**Executive Assistant**
**Job Title**: Executive Assistant
**Job Type**: Full-Time (Independent Contractor)
**Reports To**: CEO
**Direct Reports**: None
**Position Overview**
We are seeking a highly organized and proactive Executive Assistant to support the CEO in managing daily operations, communications, and strategic priorities. As the right-hand to the CEO, you will handle a wide variety of tasks that require strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment. This role will primarily focus on inbox and calendar management, travel coordination, SOP organization, and overall administrative support.
**Key Responsibilities**
- **Calendar Management**: Manage and optimize the CEO’s schedule, ensuring alignment with priorities, meetings, and travel arrangements.
- **SOP Development/Organization**: Assist in the creation and maintenance of Standard Operating Procedures (SOPs) for the team, ensuring clarity and consistency in processes.
- **Travel/Trade Show Management**: Coordinate travel arrangements, including flights, accommodation, and logistics, for the CEO and possibly for team members attending trade shows and other events.
**Qualifications/RequirementsHard Skills**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with an exceptional attention to detail.
- Strong organizational and time management skills with the ability to prioritize tasks and manage competing deadlines.
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- 3-5 years of experience in an executive assistant or administrative role supporting senior leadership.
- Certified Administrative Professional (CAP)



certification is a plus.
**Soft Skills**
- **Strong Interpersonal Skills**: Ability to build and maintain positive relationships with executives, team members, and external stakeholders.
- **Adaptability**: Ability to thrive in a fast-paced, dynamic environment, adjusting priorities as needed.
- **Problem-Solving**: Proactive in identifying challenges and implementing effective solutions.
- **Emotional Intelligence**: Professional and empathetic when handling sensitive situations or information.
- **Time Management**: Ability to handle multiple priorities efficiently while meeting deadlines.
- **Attention to Detail**: High level of accuracy in managing schedules, communications, and documentation.
- **Proactive Communication**: Able to communicate effectively with stakeholders, anticipating needs and providing updates as necessary.
**Salary & Benefits**
- **Salary Range**: $2,000 - $2,500 USD per month
- **Perks**:
- Remote work only
- 12 local holidays + 10 vacation days (PTO)
- Flexibility to observe Mexican holidays
**Work Schedule**
- **Working Hours**: Monday - Friday, 8:00 AM to 5:00 PM (EST)
- **Training Hours**: Required
- **Location**: Fully remote
- **Time Zone**: EST
- **Flexibility**: Flexible hours within the core hours
- **Resourceful**: Able to find creative solutions to challenges and perform tasks efficiently.
- **Proactive**: Anticipates needs and takes initiative without supervision.




- **Calm Under Pressure**: Maintains composure and professionalism in high-stress environments.
- **Trustworthy**: Handles sensitive information with integrity and confidentiality.
- **Highly Organized**: Possesses a natural ability to stay organized and focus on details.
- **Collaborative**: Works well in team settings, supporting collective goals and fostering strong relationships.
- **Adaptable**: Open to evolving tasks and adapting to new challenges.
- **Positive Attitude**: Approaches challenges with optimism and seeks solutions in any situation.
**Cultural Fit/Values**
- **Confidence in Excellence**: Striving for excellence and approaching challenges with a positive, solution-oriented mindset.
- **Ambitious Growth**: Driven to continuously improve as an individual and as part of the team.
- **Resilient Problem Solvers**: Able to view obstacles as opportunities and resolve them with creative solutions.
- **Integrity and Transparency**: Committed to honesty and ethical behavior in all professional interactions.
- **Client-Centric Approach**: Prioritizes client needs to provide tailored solutions and exceptional service.
- **Collaborative Teamwork**: Values the strength of collaboration and knowledge sharing.
Tipo de puesto: Tiempo completo
Sueldo: $40,000.00 - $45,000.00 al mes
Tipo de jornada:
- Turno de 8 horas
Pregunta(s) de postulación:
- How would you describe your level of proficiency in English, both written and verbal?
- How do you prioritize competing tasks and deadlines, especially when supporting multiple projects or team members at the same time?
- Can you tell us about a time when you had to coordinate complex travel arrangements for an executive? How did you ensure everything went smoot

📌 Executive Assistant (México)
🏢 Strategy Ladders
📍 México