Job Title: Executive Assistant / Operations Assistant (Construction Industry)
Job Type: Full-Time, Remote / Latin America (LATAM)
Working Hours: 8:00 AM – 4:00 PM Pacific Time, with flexibility within 8:00 AM – 6:00 PM PT
Compensation: $900 – $1,300 USD/month
About the Role
We are looking for a highly organized and proactive Executive Assistant/Operations Assistant to support a busy California-based home improvement company.
This role will take ownership of day-to-day administrative and operational tasks, helping leadership stay organized while keeping employee records, job costs, receipts, time tracking, and project-related information accurate and up to date.
The idóneo candidate is self-sufficient, detail-oriented, comfortable working with numbers and administrative systems, and able to communicate effectively with both leadership and field teams.
Key Responsibilities
Administrative & Executive Support
Manage executive calendars, scheduling, email correspondence, and administrative requests.
Organize information, documents, and recurring administrative workflows.
Follow up on outstanding items and ensure deadlines are met.
Provide general administrative support to leadership and the operations team.
Employee Onboarding & HR Support
Coordinate new-hire onboarding and collect required employee documentation.
Maintain accurate employee records and ensure forms are complete.
Sync employee information and documentation with payroll and HR systems.
Assist with employee-related administrative requests and follow-ups.
Job Costing & Financial Tracking
Track employee and field-team billable hours.
Match receipts and expenses to the appropriate jobs or projects.
Maintain accurate job cost records and identify missing or inconsistent information.
Help leadership monitor project expenses and overall job profitability.
Support routine billing and light bookkeeping tasks.
Operations & Project Support
Track pending tasks, deliverables, and operational follow-ups.
Coordinate admin
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