Appointment Setter (Lead Generation, Meeting Booking & CRM) – Remote | U.S. Hours Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — aligned with prospect time zones
About the Role At Pavago, one of our clients is hiring an Appointment Setter to connect with prospects, qualify interest, and consistently book qualified meetings for the sales team.
This is a high-activity, execution-focused sales support role. Your primary responsibility is simple: turn leads and outreach conversations into scheduled sales meetings.
You’ll work across phone, email, CRM, and scheduling platforms , maintain consistent follow-up, and ensure prospects receive a professional experience from first contact through their booked meeting.
If you’re confident communicating with prospects, comfortable with outbound activity, and highly organized with follow-ups and scheduling, this role is a strong fit.
What You’ll Own Lead Engagement & Outreach Engage prospects through:
Outbound calls
Email
LinkedIn and direct messaging
Lead lists
Inbound inquiries
You’ll:
Start professional conversations with prospects
Confirm interest in the company’s services
Ask basic qualification questions
Identify prospect needs and potential fit
Follow up consistently with unresponsive or interested leads
Move qualified prospects toward a scheduled conversation
Appointment Setting & Meeting Booking Book qualified meetings between prospects and sales representatives using:
Calendly
Chili Piper
HubSpot Meetings
Google Calendar
Microsoft Outlook
Manage:
Multiple calendars
Prospect time zones
Meeting confirmations
Reminders
Rescheduling
Cancellations
Your goal is not simply to book meetings — it’s to help ensure qualified prospects actually show up.
Lead Qualification Conduct initial qualification based on factors such as:
Prospect needs
Role and decision-making authority
Business fit
Budget alignment
Timing and interest
Provide the sales team with clear context before every scheduled meeting.
CRM Management & Follow-Up Maintain accurate prospect records in platforms such as:
Salesforce
HubSpot
Zoho CRM
Log:
Calls
Emails
Conversation notes
Follow-up dates
Appointment status
Qualification information
Meeting outcomes




Keep CRM records clean, current, and actionable.
Sales Team Collaboration Work closely with:
SDRs
BDRs
Account Executives
Sales leadership
Provide detailed handoffs so sales reps understand:
Who the prospect is
Why they’re interested
What they need
Relevant qualification information
Previous conversations and objections
Share recurring prospect feedback to help improve outreach and messaging.
Performance Tracking & Optimization Track performance across:
Calls made
Emails sent
Conversations generated
Appointments booked
Qualification rates
Meeting show rates
Follow-up completion
Identify issues such as low response or show rates and help improve outreach and scheduling processes.
What Makes You a Strong Fit You:
Are confident speaking with prospects on the phone
Communicate clearly through email and messaging
Are comfortable with high-volume outreach
Follow up consistently without needing reminders
Handle rejection professionally
Stay organized across multiple prospects and calendars
Pay close attention to scheduling details and time zones
Understand that activity matters, but qualified meetings are the real outcome
Required Experience & Skills 1–2+ years of experience in:
Appointment setting
Inside sales
Sales support
Lead generation
Customer-facing roles
Strong written and verbal English communication
Comfortable conducting outbound calls
Experience with CRM platforms such as:
Salesforce
HubSpot
Zoho CRM
Experience with scheduling tools such as:
Calendly
Chili Piper
Strong calendar and time-zone management skills
Highly organized and detail-oriented
Comfortable working remotely during U.S. business hours
Persistent and professional approach to follow-up
Nice to Have Experience supporting SDR or BDR teams
Familiarity with:
Outreach.io
Salesloft
Apollo
LinkedIn Sales Navigator
Experience in:




SaaS
B2B services
Marketing
Professional services
Familiarity with qualification frameworks such as:
BANT
SPIN
Challenger
What a Typical Day Looks Like You might:
Review the CRM and prioritize leads requiring follow-up
Conduct outbound calls
Send personalized emails and messages
Respond to interested prospects
Qualify leads through short conversations
Book meetings with sales representatives
Send confirmations and reminders
Reschedule appointments when necessary
Update CRM records and prospect notes
Track appointment and show-rate performance
Coordinate with sales reps on upcoming meetings
In short: You ensure the sales team consistently has qualified prospects on their calendars.
Key Metrics for Success Appointments booked per week/month
Qualified meeting rate
Meeting show rate — target 70–80%+
Daily and weekly outreach activity
Lead-to-appointment conversion rate
Follow-up completion rate
CRM accuracy and completeness
Quality of sales handoffs
Minimal scheduling errors
Why This Role Stands Out Direct impact on sales pipeline and revenue
Clear and measurable performance expectations
Hands-on exposure to modern sales tools and CRMs
Structured sales workflows
Opportunity to strengthen prospecting and qualification skills
Fully remote environment
Clear career progression into:
SDR / BDR
Senior Appointment Setter
Account Executive
Sales Operations
Interview Process Initial Phone Screen
Spark Hire Intro Video
Video Interview with Pavago Recruiter
Practical Task – Appointment-Setting Roleplay / CRM Scenario
Client Interview
Offer & Background Verification
Apply Now If you:
Are confident speaking with prospects
Can handle consistent outbound outreach
Follow up until you get an answer
Know how to qualify interest and book meetings
Are highly organized with calendars, CRMs, and time zones
Want to build a career in sales and pipeline generation
We’d love to hear from you.
Apply now and help turn prospect conversations into qualified sales opportunities.
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📌 Appointment Setter (Ciudad de México)
🏢 Pavago
📍 Ciudad de México