Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote | U.S. Hours Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role At Pavago, one of our clients is hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, documentation, and closing operations.
This is not a basic administrative role. You’ll play a critical role in keeping real estate transactions organized and moving smoothly from accepted offer through closing .
You’ll coordinate closely with real estate agents, brokers, buyers and sellers, lenders, escrow officers, title companies, inspectors, and appraisers to ensure deadlines are met, documents are complete, and every transaction remains compliant.
If you have hands-on experience with transaction coordination, MLS platforms, DocuSign, and real estate documentation , this role is a strong fit.
What You’ll Own Transaction Coordination – Core Focus Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing.
You’ll:
Maintain transaction checklists and timelines
Track milestones and closing requirements
Monitor contingency deadlines
Coordinate inspections and appraisals
Track financing and lender milestones
Monitor closing dates and outstanding requirements
Follow up proactively on missing documents or approvals
Ensure nothing falls through the cracks before closing
Coordinate with:
Real estate agents and brokers
Buyers and sellers
Escrow officers
Title companies
Lenders
Inspectors
Appraisers
MLS Listing Management Create, update, and maintain accurate property listings across MLS platforms.
You’ll:
Enter and update listing information
Maintain accurate property details, pricing, status, and documentation
Ensure listings meet MLS requirements
Coordinate listing changes and status updates
Support syndication across platforms such as:
Zillow
Realtor.com
Apartments.com
Brokerage websites and platforms
Track listing activity and provide updates to agents
Contracts, Compliance & Documentation Maintain complete, accurate, and audit-ready transaction files.
You’ll manage:
Purchase agreements
Contracts
Disclosures
Amendments
Addenda
Signatures
Closing documentation
You’ll also:
Review files for missing documents or signatures
Maintain transaction compliance checklists
Follow brokerage procedures
Support compliance with applicable state and MLS requirements
Organize files for brokerage reviews and audits
DocuSign & Transaction Management Systems Manage document workflows using DocuSign and transaction management platforms.
You’ll:
Prepare documents for electronic signature
Create and manage signature workflows
Track outstanding signatures
Follow up on incomplete documents
Maintain properly executed copies




Upload and organize completed documents within transaction files
Experience with platforms such as Dotloop, SkySlope, Brokermint, or similar systems is highly valuable.
Client & Stakeholder Communication Provide proactive and professional communication throughout the transaction lifecycle.
You’ll:
Keep buyers, sellers, agents, and brokers informed
Coordinate with lenders, title companies, and escrow teams
Schedule inspections, appraisals, showings, and closings
Communicate upcoming deadlines and requirements
Follow up on outstanding items
Respond promptly to transaction-related questions
Help create a smooth client experience from contract through closing
Real Estate Marketing Support Support agents with listing-related marketing activities, including:
Property flyers
Brochures
Open house materials
Social media assets
Listing updates
Basic marketing coordination
Reporting & Brokerage Operations Maintain visibility across the transaction pipeline.
You’ll:
Prepare transaction status reports
Track active and upcoming closings
Monitor commissions and closing timelines
Maintain pipeline trackers
Support brokerage compliance reviews
Maintain organized transaction and operational records
What Makes You a Strong Fit You:
Are extremely organized and deadline-driven
Have strong attention to documentation and compliance
Can manage multiple active transactions without missing details
Follow up proactively rather than waiting for reminders
Communicate professionally with clients and real estate professionals
Stay calm when deadlines shift or transactions become complicated
Understand the importance of accurate real estate documentation
Take ownership from contract through closing
Work effectively and independently in a remote environment
Required Experience & Skills 2+ years of experience in:
Transaction coordination
Real estate operations
Brokerage support
Real estate administration
Hands-on experience with MLS platforms
Strong experience with DocuSign
Experience with transaction management platforms such as:
Dotloop
SkySlope
Brokermint
Similar real estate transaction systems
Strong understanding of:
Real estate contracts
Disclosures
Transaction timelines
Contingencies
Closing workflows
Compliance documentation
Ability to manage multiple active transactions simultaneously
Strong Google Workspace or Microsoft Office skills
Excellent written and spoken English




Strong organizational and time-management skills
High attention to detail
Availability during U.S. business hours
Nice to Have Active real estate license
Transaction Coordinator certification
Experience managing 10+ concurrent transactions
Residential and/or commercial real estate experience
Experience supporting high-volume brokerages
Familiarity with:
Canva
Adobe InDesign
Real estate marketing tools
Experience supporting:
Real estate investment teams
Property management operations
Multi-agent brokerages
What a Typical Day Looks Like You might:
Review active transactions and upcoming deadlines
Update transaction checklists and files
Follow up on missing documents and signatures
Send and monitor DocuSign envelopes
Update MLS listings and property statuses
Coordinate inspections and appraisals
Communicate with lenders, title companies, and escrow officers
Update agents and clients on transaction progress
Track contingencies and financing milestones
Prepare transaction and closing reports
Verify documentation before upcoming closings
In short: You ensure every real estate transaction remains organized, compliant, documented, and on schedule from contract through closing.
Key Metrics for Success Zero missed contingency or closing deadlines
Accurate and compliant transaction documentation
On-time and smooth closings
Accurate MLS listings and updates
Timely completion of DocuSign workflows
Organized and audit-ready transaction files
Strong communication with agents, clients, lenders, and vendors
High responsiveness and operational reliability
Why This Role Stands Out Own critical parts of the real estate transaction lifecycle
Work closely with agents, brokers, lenders, title companies, and clients
Build expertise across MLS, compliance, contracts, and closings
High-ownership remote environment
Clear and structured operational responsibilities
Growth opportunities into:
Senior Transaction Coordinator
Brokerage Operations
Real Estate Operations Manager
Compliance Coordinator / Manager
Interview Process Initial Phone Screen
Spark Hire Intro Video
Video Interview with Pavago Recruiter
Client Interview
Offer & Onboarding
Apply Now If you:
Have hands-on real estate transaction coordination experience
Are confident using MLS platforms and DocuSign
Understand contracts, disclosures, contingencies, and closing timelines
Can manage multiple transactions without missing deadlines
Thrive in organized, detail-heavy, fast-moving environments
This is a strong opportunity to take ownership of real estate transaction operations while working remotely with a growing U.S.-based team.
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📌 Real Estate Specialist (Ciudad de México)
🏢 Pavago
📍 Ciudad de México