Administrativo

Administración de oficina

hace 4 horas

4 Años de Experiencia
Descripción

Objective

The Office Manager is responsible for coordinating the company’s administrative, office, payroll-support, payment-documentation, vendor, and executive-support activities. This role ensures that administrative processes are completed accurately, on time, and with appropriate documentation, while maintaining an organized, professional, and well-supported workplace.

The Office Manager serves as a central administrative point of contact for internal teams, leadership, external accountants, and service providers, helping ensure continuity, compliance, and effective day-to-day office administration.

Responsabilities:

Office Administration & Workplace Management
- Manage the day-to-day administrative functioning of the office and serve as the primary point of contact for office-related needs.
- Ensure the workplace remains organized, properly supplied, and ready for employees, visitors, meetings, and leadership activities.
- Coordinate office access, supplies, meeting spaces,



courier services, building requests, maintenance, and other routine workplace services.
- Maintain administrative calendars, office records, vendor contacts, and recurring service schedules.

Payment, Invoice & Documentation Administration
- Process approved payments through ACE Intake Success and follow up until completion.
- Ensure each payment is supported by the required approvals, invoices, tax receipts, and related documentation.
- Maintain organized and audit-ready records for payments, reimbursements, invoices, and supporting evidence.
- Follow up on missing or incorrect documentation and escalate unresolved discrepancies to the appropriate owner.

Payroll & Accountant Coordination
- Register new employees in the payroll system based on complete and approved information provided by People Operations & Talent.
- Compile and submit approved payroll information to external accountants within

📌 Office Manager (San Pedro Garza García)
🏢 Totum Talent
📍 San Pedro Garza García