FUNCTIONS AND RESPONSIBILITIES

Macro Process
Sub-process / Focus Area
Specific Responsibilities

1 Administrative Management
Facilities Management
- Maintain office/apartment/storage room, including rental, information update, and daily management as well.
- To provide staff with a comfortable working/living environment, make the 6S check regularly and fulfill the 6S management requirements.
- Keep updated apartment information. Search for new apartments or return on time, in good conditions the apartment and achieve the deposit return.

Document & Correspondence Management
- Archive company certificates or other documents timely and manage an effective filling system, to ensure no loss due to the ineffectiveness of documents/certificates.

Corporate Travel Management
- Review reservations daily in the morning and afternoon to ensure quality service and compliance with travel policy.
- Review the expenses from the previous week on a weekly basis, verifying rates and adding comments and notes as needed.




- Share the report/review with the local and HQ Finance department to make approvals faster and achieve payments on time.

Other
- Verify that pantry, office stationery and medical supplies are completed.
- Review Meeting Rooms Booking and coordinate coffee breaks if needed.
- Daily report of employees’ delays to be sent to HR and monthly report which include general attendance, working hours, extra hours and comments if needed.

2 Budget and Financial Management
Budget Planning and Control
- Participate in the preparation of the annual budget by consolidating needs.
- Prepare periodic execution reports for HQ, monitor deviations, and propose corrective actions.
- Execute the budget based on the approved list and follow-up accordingly.

3 Fixed Asset Management
Asset Control
- Manage the entire life cycle of fixed assets (registration, additions, retirements, and transfers).
- Conduct periodic physical inventories and investigate discrepancies.
- Update the assets ac

📌 Admin Specialist (México)
🏢 Mindray Medical
📍 México