Xylem is seeking an AssistantIndirect Operational Buyer with strong Excel skills and knowledge of Coupa (preferred) to support procurement operations. This role focuses on managing indirect requisitions, purchase orders, supplier relations, and procurement compliance to ensure efficient and compliant buying processes.
Indirect Operational Assistant Buyer:
Under direction of the operational buyers Provide support:
Convert purchase requisitions (PR) to purchase orders (PO) and obtain General Category Manager (GCM) approval
Process indirect requisitions ensuring use of preferred vendors and contract pricing
Dispatch POs to vendors and update them as needed based on vendor changes or cancellations
Resolve product or service issues related to indirect purchases
Guide business users on preferred suppliers, contracts, and compliant procurement channels
Identify opportunity to establish hosted catalogs based on buying trends to identify the need for all catalog types/streamlined buying opportunities
Identify orders for Coupa Card and guide users
Negotiate costs, launch RFQ’s and reward business to strategic supply base
Review and approve new vendor creation requests based on business cases
Coordinate with logistics teams to manage shipment of indirect goods
Organize team meetings and Analytics review
MRO and overall procurement overflow support
Review opportunities for process alignment
Main connection between accounts payable to review root cause of blocked invoices
Support maintenance of supplier catalogs, PIR updates, and contract loading in collaboration with Coupa Manager
Update supplier matrix under category manager direction as required
Collaborate with Coupa Manager to drive supplier onboarding
Assist the Coupa helpdesk with invoice reconciliation, including follow-up with buyers and accounts payable for approvals and discrepancy resolution, focusing on PR to PO matching
Qualifications:
Strong proficiency in Microsoft Excel for data analysis and reporting
Experience with Coupa source to pay platform is a strong plus or similar platform
Solid understanding of indirect procurement processes and supplier management
Excellent communication skills to collaborate with internal stakeholders and vendors