Are you ready to unlock intelligence?If you don’t think you meet all of the criteria below but are still interested in the job, Nobody checks every box - we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.Location : Guadalajara, MexicoAbout the RoleWe are hiring our first Administrative Assistant dedicated to supporting North America Sales leadership. This role is foundational — it is the first of what will eventually be a team of four Administrative Assistants supporting Vice Presidents across the organization. The successful candidate will play a critical part in enabling senior North American Sales leaders to operate at maximum effectiveness by owning the day-to-day administrative infrastructure that keeps them organized, on schedule, and focused on strategic priorities.This is not a content or strategy role. The Administrative Assistant is responsible for operational and logistical excellence — calendar ownership, seamless travel, accurate expenses, and flawlessly coordinated meetings and events.Key ResponsibilitiesCalendar & Schedule ManagementOwn and manage complex, multi-time-zone calendars for North American Sales leadersProactively anticipate scheduling conflicts and resolve them with minimal disruptionPrioritize meeting requests in alignment with leadership priorities and rhythmsCoordinate across internal and external stakeholders to schedule meetings efficientlyTravel CoordinationArrange end-to-end domestic and international travel including flights, hotels, ground transportation,



and visasBuild detailed itineraries and travel briefs that minimize friction for leaders on the roadMonitor travel disruptions and proactively adjust arrangements as neededEnsure compliance with company travel policiesExpense ReportingPrepare, submit, and track expense reports on behalf of supported leadersEnsure timely submission and policy complianceServe as the point of contact for expense-related follow-ups and reconciliationsGeneral Administrative SupportServe as a primary point of contact and liaison on behalf of North American Sales leaders for routine administrative mattersHandle correspondence, document routing, and information requests with professionalism and discretionMaintain organized filing systems (digital and physical) for key documents and recordsSupport onboarding logistics for new team members joining North American SalesIdentify opportunities to improve administrative processes and bring forward solutionsproactivelyScope ClarificationQBR and Town Hall content, strategy, narrative, or metrics ownership (these remain withNorth America Sales leadership)Business analysis, sales reporting, or data interpretationPeople management or HR responsibilitiesBudget ownership or financial decision-makingQualifications3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leadersDemonstrated ability to manage complex,



multi-time-zone calendars with a high degree of accuracy and prioritizationExperience coordinating international travel and building detailed travel itinerariesProficiency with expense management tools and processesExcellent written and verbal communication skills in English; professional fluency requiredStrong organizational skills with the ability to manage multiple priorities simultaneously without dropping detailsHigh degree of discretion and sound judgment when handling sensitive or confidential informationProficiency with productivity and collaboration tools (e.G., Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms)PreferredPrior experience supporting a Sales, GTM, or Revenue organizationExperience supporting leaders in a general or matrixed organization with stakeholders across multiple regionsFamiliarity with North America business culture and working across time zonesProficiency in the English LanguageAbout the TeamThis role sits within a growing Executive and Administrative Assistant function being built to support the company's Vice Presidents and senior leaders at scale. As the inaugural North America-focused Administrative Assistant, you will help shape what great administrative support looks like in our organization and contribute to the development of this team as it grows to four dedicated Administrative Assistants across the business.About KongKong Inc., a leading developer of API and AI connectivity technologies, is building the infrastructure that powers the agentic era. Trusted by the Fortune 500 and startups alike, Kong's unified API and AI platform, Kong Konnect, enables organizations to secure, manage, accelerate, govern, and monetize the flow of intelligence across APIs and AI models. For more information, visit www.Konghq.Com.#J-18808-Ljbffr

📌 Administrative Assistant (Jalisco)
🏢 Doist
📍 Jalisco