Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career?
If so, Level Access may be the right company for you.
We are seeking a highly organized, and proactive **Executive Assistant** to support the executive leaders.
This role requires a high level of confidentiality, professionalism, and discretion, along with the ability to manage multiple priorities.
The Executive Assistant will serve as a key point of contact for internal and external stakeholders.
**Key Responsibilities**:
- **Calendar Management**: Prioritizing and scheduling meetings.
- **Gatekeeping**: Ensuring efficient time management and addressing issues.
- **Preparation for Meetings**: Organizing presentations, reports, and documentation.
- **Communication Screening**: Handling inquiries and requests.
- **Cross-Departmental Coordination**: Managing logistics for joint initiatives.
- **Event Planning**: Driving high-impact events.
- **Travel Arrangements**: Coordinating travel itineraries and accommodations.
- **Expense Reporting**: Handling expense reports and reconciliation.
- **Travel with executives**: Coordinating logistics for events.
- **Strategic Projects**: Assisting in execution.
- **Data Coordination**: Gathering and organizing data and reports.
- **Documentation Maintenance**: Keeping organized records.
- **Meeting Coordination**: Planning high-level meetings and events.
- **Action Item Follow-Up**: Ensuring accountability and alignment.
- **Liaison Role**: Fostering relationships and communication.




**Qualifications**:
- Bachelor's degree preferred or equivalent experience.
- Approximately 15% of international travel is required (international passport).
- Shown experience (5+ years) in an executive assistant or senior administrative role, supporting C-level executives in a fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities.
- Proficiency in Microsoft Office Suite, and familiarity with CRM and project management software.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Experience in handling international travel logistics is required
**Personal Attributes**:
- A high degree of professionalism and ability to build strong relationships across all levels of the organization.
- Proactive problem-solver with a keen attention to detail and a dedication to excellence.
- Adaptable and able to thrive in a fast-paced environment.
- Strong cultural awareness and sensitivity, especially in international settings.
**Application Process**:
This role offers the opportunity to work closely with top leaders and impact the success of high-priority initiatives across the organization.
If you are a driven, strategic, and resourceful professional, we'd love to have you join our team.
Please, submit your resume in English!
Level Access is committed to workforce diversity.
Equal Opportunity Employer.
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All rights reserved.

📌 Executive Assistant (Xico)
🏢 Level Access
📍 Xico