**Location: Latin America**
**Compensation**:$**** USD | **Fully Remote Independent Contractor**
Before You Join The SaaS Academy Team
How to CRUSH Your Application to SaaS Academy
Check out our Culture Code
**About SaaS Academy**
The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.
Our CEO, Johnny Page, is a seasoned B2B SaaS executive who has led companies to remarkable success, notably growing Silvertrac and orchestrating its acquisition by K1 Private Equity in ****.
He now dedicates his expertise to helping ambitious B2B SaaS founders achieve their perfect exit.
Learn more about our programs: Growth Accelerator, SaaS Academy, and Boardroom.
Check out our Culture Code.
Software As A Science - out now!
**About the Role**:
We're looking for an **Events Administrative Assistant** who thrives in a fast-paced environment and is passionate about creating seamless, world-class events.
As a **contractor working remotely from home**, you will play a key role in managing production schedules, coordinating logistics, and supporting various teams to deliver exceptional events for SaaS Academy.
**Key Responsibilities & Success Metrics**:
- **Project and Process Management**
- Be the organizational backbone of our Events Team, ensuring production schedules are on track and SOPs are up to date.
- Maintain clear and efficient project tracking to ensure **100% readiness** for meetings and presentations.
Auditing SOPs quarterly is key to keeping everything in order.
- **Communication and Coordination**
- Act as the main point of contact between internal teams, external partners, and vendors.
- Ensure timely follow-ups within 24 hours, clear communication, and a **90% response rate** to post-event feedback forms.
Coordinate seamlessly across time zones, balancing work flexibility with event deadlines.
- **Event Logistics Management**
- Manage key event logistics such as vendor coordination, rooming lists, and swag management.




- Ensure **zero rooming errors**, on-time print deadlines, and weekly budget tracker reviews to keep everything running smoothly.
- **Swag and Inventory Oversight**
- Oversee the swag process from start to finish, ensuring **95% accuracy** in kit deliveries and meeting deadlines for shipping.
- **Design Support**
- Support the Events Team by completing basic design tasks using Canva, aligning with brand standards, and delivering materials on time with mínimal revisions.
**Experience and Qualifications**:
- **Required**
- At least **2 years of experience** in an administrative role, ideally within a fast-paced environment.
- Strong proficiency in **Google Suite**, especially **spreadsheets** for tracking events and budgets.
- Excellent **written communication** skills in English, with the ability to collaborate across global teams.
- Quick to learn new tools, systems, and workflows.
- Demonstrated experience in customer-facing roles, with a high degree of **independence**.
- Ability to prioritize tasks, multitask effectively, and work under pressure.
- **C1 or C2 proficiency** in English, allowing for effective communication in a global work environment.
Comfortable working from home with your own equipment and a reliable internet connection.
- **Preferred**
- Familiarity with **virtual event platforms** and experience managing events remotely.
- **Event planning or coordination** experience is a plus.
- Knowledge of **budget tracking** for event logistics and financial oversight.
- Experience within the hospitality industry
**Why Join Us?
**:
- Work remotely from home.
- Collaborate with a **general team** of professionals.
- Work USA coast-to-coast hours: PST-EST (40 hours per week)
- Opportunity to gain valuable experience in **event management** in the fast-growing SaaS space.
- Join a **dynamic, remote-first culture** that values your contributions and supports your growth.
**Time Zone & Location**:
**Compensation**:
**$**** USD, Fully remote Independent Contractor with flexible hours PST-EST (40 hours per week)

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