Executive Assistant

At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.

A leading real estate brokerage and development services provider seeks a highly organized and proactive Executive Assistant to join their team and help drive their business forward.

As the Executive Assistant, you will provide high-level administrative support to the company executives. The adecuado candidate will be a self-starter with excellent organizational skills, the ability to manage multiple priorities, and a keen attention to detail. This role is pivotal in ensuring the smooth operation of the executive office and facilitating communication across the organization. Join a dynamic team dedicated to delivering innovative solutions and exceptional client service.

This is an excellent opportunity to grow your career with a leading US-based company—fully remote.

What You'll Do

- Executive Support
- Manage a busy calendar and scheduling across multiple organizations and networking groups.
- Coordinate meetings, lunches, dinners, and networking events.
- Prioritize appointments and help optimize the founder's schedule.
- Manage email follow-up and inbox organization as directed.
- Relationship Management
- Maintain ongoing communication with approximately 300 professional contacts.
- Send personalized follow-up emails using established templates.




- Track client touchpoints and ensure relationships remain active.
- Assist with networking organizations including ProVisors and other professional associations.
- CRM & Administrative Coordination
- Keep HubSpot updated and organized.
- Coordinate simple HubSpot projects by sourcing freelancers (Fiverr or similar), scheduling interviews, and managing implementation.
- Maintain accurate records, contact lists, and activity tracking.
- Project Coordination
- Act as liaison between the founder and outside vendors, including graphic designers and freelancers.
- Coordinate marketing initiatives, white papers, case studies, and supporting materials.
- Gather assets, organize files, communicate deadlines, and keep projects moving.
- Follow up with internal and external stakeholders to ensure timely completion of tasks.
- General Operations
- Track ongoing projects and action items.
- Help prioritize daily, weekly, and monthly initiatives.
- Anticipate needs before they become urgent.
- Provide general administrative support as business needs evolve.

What You Need
- 3+ years supporting executives, founders, or business owners.
- Exceptional written and verbal English communication.
- Highly organized with outstanding attention to detail.




- Comfortable managing multiple priorities simultaneously.
- Strong critical thinking and problem-solving abilities.
- Self-starter who requires minimal supervision.
- Professional, personable, and relationship-focused.
- Experience with HubSpot or similar CRM preferred.
- Experience coordinating remote teams, vendors, or freelancers is a plus.

Preferred Traits
- We're looking for someone who is:
- Extremely proactive
- Resourceful
- Organized
- Detail-oriented
- Personable and professional
- Comfortable working independently
- Able to think ahead rather than simply complete assigned tasks
- Confident communicating with executives, clients, and vendors

Technology Experience
- Preferred experience with:
- HubSpot
- Google Workspace
- Microsoft Office
- Calendar management tools
- Slack
- Zoom
- Project management software (Asana, ClickUp, Monday.com, or similar)

Salary & Perks
- Competitive Pay: We hire top talent and compensate accordingly.
- This is a full-time, long-term engagement with room to grow
- The position is immediately available and requires entering into an independent contractor agreement with TLNT.
- 100% remote — work from wherever you do your best thinking
- Monday through Friday, 8:00 a.m. to 5:00 p.m. (+/- 1 hour accepted) - PST.
- Additional perks.

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Ready to apply? We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.

📌 Executive Assistant (México)
🏢 TLNT Group
📍 México