Operations Assistant – Executive Support & Special Projects (Remote)
Operations | Executive Support | Project Coordination | AI Tools | Special Projects
Position Type: Full-Time, Remote
Location: LATAM & South Africa
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Operations Assistant to support a fast-growing, entrepreneurial healthcare services company by driving operational excellence, executive support, and cross-functional project execution.
This is not a traditional administrative role. You’ll become a trusted extension of the leadership team—owning projects, solving problems, improving processes, and ensuring critical initiatives move forward with minimal supervision.
You’ll work across operations, executive support, reporting, vendor management, marketing coordination, people operations, and special projects. Every day is different, requiring adaptability, resourcefulness, and a strong ownership mindset.
If you enjoy bringing structure to fast-moving environments, learning new skills,
and becoming the person everyone relies on to keep the business running smoothly, this role is built for you.
What You’ll Own
Executive & Operations Support
- Support leadership with day-to-day operational priorities and strategic initiatives.
- Manage administrative, operational, and cross-functional coordination tasks.
- Track action items and ensure timely follow-up across departments.
- Coordinate meetings, deliverables, and project timelines.
- Maintain organized documentation and operational records.
- Assist with workflow creation and continuous process improvement.
Project Management & Special Projects
- Own projects from planning through completion.
- Research solutions and independently execute new initiatives.
- Coordinate cross-functional projects involving multiple stakeholders.
- Identify risks and proactively resolve operational roadblocks.
- Ensure projects are delivered accurately and on schedule.
Reportin
📌 Operations Assistant | Executive Support (México)
🏢 Pavago
📍 México