About the role

The Executive Assistant is responsible for providing high-level administrative and operational support to multiple senior leaders, ensuring their daily operations run efficiently and effectively.

This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a proactive approach to anticipating business needs.

Key Responsibilities
- Provide comprehensive executive support by managing complex calendars, scheduling meetings, coordinating appointments, and prioritizing daily activities for multiple senior leaders
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, ground transportation, itineraries, and expense reporting
- Manage executive inbox by organizing communications, prioritizing emails, drafting responses, and ensuring timely follow-up
- Serve as a key liaison between executives, internal teams, clients, vendors, and external stakeholders while maintaining professional communication




- Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism
- Process and monitor expense reports, purchase orders, invoices, and other administrative documentation in compliance with company policies
- Support special projects and cross-functional initiatives as assigned. Identify opportunities to improve increase facilities effectiveness
- Help ensure the office is welcoming, organized, and operationally ready each day
- Serve as a visible and approachable presence for employees, visitors, and guests
- Support day-to-day workplace experience programs and services
- Monitor office needs and proactively address issues or escalate to integral and regional counterparts as needed
- Help maintain hospitality standards across office spaces, meeting rooms, and shared environments

Qualifications
- Bachelor's Degree Business Administration, Communications, or related field
- +2 years of experience as a

📌 Executive Office Assistant (Guadalajara)
🏢 GDL Connect
📍 Guadalajara