AI-Forward Executive Assistant to the CEO

ILUMINAR Lighting — Puerto Vallarta, Jalisco On-site | Monday–Friday, 9:00 AM – 5:00 PM | Full-time Compensation: Competitive, based on experience

About the Role

We are looking for an AI-forward Executive Assistant to work directly alongside our CEO. This role is built around using AI tools and automation as your primary way of working — not as an occasional add-on. You'll use AI daily to manage information, build workflows, and remove friction from the business, while also supporting the CEO's calendar, sales activity, and CRM.

The adecuado candidate already thinks in terms of prompts, automations, and AI-assisted workflows, and gets genuinely excited about applying these tools to real business problems. Traditional EA experience is a plus, but your relationship with AI tools is the top priority for this role.

Key Responsibilities

AI & Business Automation — core focus of this role
- Use AI tools (Claude, ChatGPT, and similar) daily to manage tasks, information, and communication.
- Build and maintain prompts, templates,



and AI-assisted workflows for recurring business processes.
- Proactively identify repetitive or manual processes and design automations to replace them.
- Document and continuously optimize internal procedures using AI-assisted tools.
- Stay current on new AI platforms and bring relevant ones into the business.

Executive Support
- Manage the CEO's calendar, meetings, appointments, and travel arrangements.
- Prioritize and respond to emails on the CEO's behalf when appropriate.
- Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.

Sales & Customer Success
- Support sales activities: quotes, proposals, agreements, and customer documentation.
- Track leads through the pipeline and follow up on quotations, orders, and outstanding items.
- Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory.

CRM Management (HubSpot / Odoo)
- Manage cu

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