Job Title
Administrative Assistant

Job Description
We are looking for a proactive and detail-oriented Office Manager / Administrative Assistant to support the day-to-day operations of our Catalyst Mexico office. This is a hands-on role that combines administrative coordination, vendor management, compliance oversight, and facilities management in a fast-paced technology services environment. Strong English communication skills are required, as this role interacts directly with our international clients and partners.

Key Responsibilities

Office Operations
- Manage office supplies, inventory control, and service contracts to ensure smooth daily operations.
- Maintain an organized and consistently professional office environment, coordinating with cleaning staff and service providers to uphold appearance and operational standards at all times.
- Receive and manage incoming packages, shipments, and equipment deliveries; coordinate routing of legal and governmental correspondence as required.

Supplier & Vendor Management
- Source, onboard,



and manage suppliers and service providers across office and facilities needs.
- Own the relationship with the building landlord, ensuring lease obligations, building regulations, and all required documentation are met and kept current.
- Ensure all vendors and service providers are fully compliant with company policies, including REPSE registration requirements for subcontracting under Mexican labor law.
- Maintain up-to-date supplier documentation, contracts, and compliance records; track and renew as needed.
- Conduct periodic vendor reviews to validate ongoing compliance and service quality.
- Manage direct vendor communications, including purchase orders, cleaning supplies, and incident resolution.

REPSE & Internal Compliance
- Maintain and manage electronic records for REPSE compliance, including validation of provider registrations and updates to the compliance database.
- Ensure all subcontracted service providers meet leg

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