We are a growing U.S.-based construction and home-services company serving the Washington, D.C. metropolitan area. We are looking for a highly organized, proactive and dependable Remote Office Manager / Administrative & Bookkeeping Coordinator based in Mexico.

This is a full-time remote position working directly with the company owner. The successful candidate will take responsibility for much of the day-to-day administrative operation of the business, helping keep customers, workers, jobs, estimates, invoices and financial records organized.

This is not simply a data-entry VA position. We are looking for someone who takes initiative, solves routine problems independently and helps make the owner’s day easier.

Working Hours: Monday–Friday, aligned with U.S. Eastern Time.

Main Responsibilities

Scheduling & Operations
- Manage the company’s daily and weekly schedule.
- Schedule customer estimates, jobs, repairs and warranty appointments.
- Organize appointments efficiently to minimize unnecessary travel and scheduling conflicts.




- Coordinate with workers and subcontractors to ensure they know where and when they are expected at each job.
- Confirm workers are attending scheduled jobs and address delays or scheduling problems.
- Communicate schedule changes with customers when necessary.
- Maintain an accurate overview of upcoming, active and completed jobs.

Estimates & Invoicing
- Create professional customer estimates using pricing and scope information provided by the owner.
- Prepare and send customer invoices.
- Make estimate and invoice revisions when requested.
- Ensure completed jobs are invoiced promptly.
- Track estimates awaiting customer decisions.
- Track outstanding invoices and payments.
- Follow up regarding unpaid invoices when necessary.

Creating estimates and invoices is a daily and important responsibility of this position.

Bookkeeping & Weekly Financial Reporting
- Maintain accurate bookkeeping records.
- Categorize income and business expe

📌 Remote Office Manager (México)
🏢 H. Stewart Roofing
📍 México