We are looking for a highly organized and proactive Executive Coordinator, Marketing to support executive-level coordination, marketing initiatives, events, and special projects.
This is a hands-on, mid-level role for someone who combines strong executive coordination and project management skills with a background in marketing, events, or communications. The idóneo candidate is professional, polished, highly organized, and comfortable managing multiple priorities with limited supervision.
This person should be able to take a general idea or concept, turn it into an actionable plan, and coordinate the details needed to execute it successfully.
Key Responsibilities
Coordinate conferences, receptions, meetings, and other company events.
Research and book venues, hotels, restaurant reservations, and other event-related services.
Coordinate hotel room blocks, executive travel arrangements, schedules, and reservations.
Support executive attendees before and during conferences, meetings, and events.
Ensure meeting and conference rooms are properly prepared with required supplies, catering,



refreshments, breaks, and AV equipment.
Coordinate vendors, venues, printers, and other external partners as needed.
Manage the shipment and delivery of booth materials, printed collateral, signage, and other event materials.
Create and update presentations, slides, and branded decks based on general direction or concepts provided by leadership.
Support social media activities, including coordinating and publishing content.
Assist with basic advertising and promotional initiatives.
Coordinate executive or company appearances, speaking engagements, and related logistics.
Prepare and send speaker photos, bios, presentation materials, and other required information ahead of engagements.
Support the development of post-event content for newsletters, social media, and other communications.
Draft light marketing and promotional copy as needed.
Maintain project timelines, follow up on action it

📌 Executive Coordinator, Marketing (Guadalajara)
🏢 FlexTal Staffing
📍 Guadalajara