Executive Assistant (CEO) ILUMINAR Lighting — Puerto Vallarta, Jalisco On-site | Monday–Friday, 9:00 AM – 5:00 PM | Full-time Compensation: Competitive, based on experience
About the Role
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to work directly alongside our CEO. This is far more than a traditional administrative role — you will become a trusted strategic partner, helping manage daily operations, support sales initiatives, improve processes through AI and automation, and ensure nothing falls through the cracks.
The adecuado candidate is detail-oriented, resourceful, fluent in English, and thrives in a fast-paced, multi-company environment.
Key Responsibilities
Executive Support
Manage the CEO's calendar, meetings, appointments, and travel arrangements.
Prioritize and respond to emails on the CEO's behalf when appropriate.
Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.
Answer calls and coordinate communications.
Sales & Customer Success
Support sales activities: quotes, proposals, agreements,



and customer documentation.
Track leads through the pipeline and follow up on quotations, orders, and outstanding items.
Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory to fulfill customer commitments.
CRM Management (HubSpot / Odoo)
Manage customer records; assign new leads to the right sales rep.
Ensure timely follow-up on every lead; update notes, activities, and documents.
Monitor pipelines and report progress to the CEO.
AI & Business Automation (Priority)
Use AI tools (Claude, ChatGPT, and similar) to improve productivity.
Build prompts, templates, and AI-assisted workflows.
Identify repetitive processes to automate; help document and optimize internal procedures.
Data & Documentation
Accurate data entry across multiple business systems; organized digital filing.
Create and maintain agreements, proposals, and templates in PandaDoc.
Manage website leads, R

📌 Executive Administrative Assistant, (Puerto Vallarta)
🏢 ILUMINAR Lighting | Horticultural Lights
📍 Puerto Vallarta