Executive Assistant (CEO)

ILUMINAR Lighting — Puerto Vallarta, Jalisco On-site | Monday–Friday, 9:00 AM – 5:00 PM | Full-time Compensation: Competitive, based on experience

About the Role

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to work directly alongside our CEO. This is far more than a traditional administrative role — you will become a trusted strategic partner, helping manage daily operations, support sales initiatives, improve processes through AI and automation, and ensure nothing falls through the cracks.

The adecuado candidate is detail-oriented, resourceful, fluent in English, and thrives in a fast-paced, multi-company environment.

Key Responsibilities

Executive Support
- Manage the CEO's calendar, meetings, appointments, and travel arrangements.
- Prioritize and respond to emails on the CEO's behalf when appropriate.
- Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.
- Answer calls and coordinate communications.

Sales & Customer Success
- Support sales activities: quotes,



proposals, agreements, and customer documentation.
- Track leads through the pipeline and follow up on quotations, orders, and outstanding items.
- Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory to fulfill customer commitments.

CRM Management (HubSpot / Odoo)
- Manage customer records; assign new leads to the right sales rep.
- Ensure timely follow-up on every lead; update notes, activities, and documents.
- Monitor pipelines and report progress to the CEO.

AI & Business Automation (Priority)
- Use AI tools (Claude, ChatGPT, and similar) to improve productivity.
- Build prompts, templates, and AI-assisted workflows.
- Identify repetitive processes to automate; help document and optimize internal procedures.

Data & Documentation
- Accurate data entry across multiple business systems; organized digital filing.
- Create and maintain agreements, proposals, and templa

📌 Asistente ejecutivo (Lagos de Moreno)
🏢 ILUMINAR Lighting | Horticultural Lights
📍 Lagos de Moreno