We are seeking a proactive, tech-savvy Administrative & Client Support to assist on the day-to-day operations of a growing company. This role is responsable to keep the business organized behind the scenes: managing schedules, records, and communications so the team can focus on serving clients. The idóneo candidate is adaptable, eager to grow, and comfortable navigating multiple software programs in a fast-learning environment, with the organizational skills to keep everything running smoothly with minimal oversight.

Key Responsibilities:
Administrative Support: Provide day-to-day administrative support, keeping schedules, records, and daily operations organized and on track.
Communications Management: Monitor and respond to email, phone/voicemail, and text messages, triaging routine inquiries and routing others as needed.
Lead, Quote & Order Support: Capture and track leads and jobs, prepare and send quotes, and support invoicing and shipping documentation for approved orders.
Product & Supplier Research: Research products, suppliers, and substitutions to support customer requests.




File & Documentation Organization: Locate and organize customer files, artwork, proofs, and approval forms.
Scheduling & Logistics Coordination: Manage calendars, travel arrangements, presentations, and event or program logistics.
Deadline & Task Management: Monitor deadlines and maintain daily task tracking to keep projects on Schedule
Presentations & Design: Help with the designo of flyers, social media posts and other material using tolos like canva and powerpoint.
Communication: Support internal and client-facing communication, helping ensure requests and follow-ups are handled promptly and professionally.
Time Management: Prioritize and manage multiple tasks and deadlines independently, keeping the team's day-to-day operations running smoothly.

Qualifications:
3+ years of experience in a related position.
Tech-savvy, with the ability to quickly learn and adapt to new software and

📌 Administrative & Client Support (México)
🏢 Hpo Outsourcing Professionals - Agency
📍 México